Webinar Software: 22 Best Tools (Free & Paid)

By Scott Max

A webinar is made up of the terms "web" and "seminar". A webinar is therefore a seminar that you can hold online with the participants.
Webinars are no longer a rarity these days. No matter which service you offer - personal development, marketing strategies or online courses - if you want your webinars to be successful, you need more than convincing content and a well thought-out presentation. The factor that is at least as decisive is the choice of the right webinar software.

You can find many different webinar software tools & platforms online. Keeping an overview is not so easy.

So how do you choose the right webinar software? Which one is best suited for your company and your online seminar?

Everything about choosing the right webinar software including a presentation of 21 providers can be found in this blog article.

Which webinar software suits you best?

There are different webinar software for different needs. So before you start looking for a suitable provider, you can already narrow down your choice with these 5 questions:

What is the goal of your webinar:

  • Solving customer problems or building a close relationship with the customer?
  • Do you want to help a person as an expert or offer training and online courses for groups?
  • Which functions must the webinar software have in any case?
  • How large should the number of participants in the webinar(s) be?
  • How much should the webinar software cost?

Criteria for selecting the appropriate webinar software

The criteria you use to select a webinar software is closely related to your answers to the questions you just asked. The following criteria can be used to select the right tool for your webinar:

Do you want to hold a live webinar, should it be recorded or both?

Are there any special features that should not be missing, such as screen sharing, live streams or Facebook?

What technical requirements must be met, such as a connection to Zapier or an API?

How important is the individualisation of your webinar - through branding with your own logo?

To what extent should feedback and analysis functions be integrated?

How large will your number of participants be? Especially if you already have a customer base or target group that responds well to your offer, software for a larger number of participants can be worthwhile.

If you are aware of the requirements you have for your future webinar software, you can start your search. I have listed 21 providers for you here.

Zoom

Zoom is a video conferencing provider that you can use free of charge in the basic version. The following features are included:

  • Conference with up to 100 participants
  • Two-person meeting of unlimited duration possible
  • Unlimited number of meetings
  • Live and recorded conferences possible
  • Chat function

Thanks to these offers, Zoom has now left Skype and Webex behind.

If you want more than the standard video conference, there are various add-ons available. However, you can only use them if you own the paid Zoom version.

One of them is the add-on Webinar. In addition to the free features, with this add-on you can also transfer your webinar via Instagram and Facebook and have various tools to help you evaluate your results and statistics. Depending on your needs, you can add between 100 and 10,000 participants. The price increases with the number of participants. So you pay for…

  • …100 participants 37€/month/moderator.
  • …1,000 participants 316€/month/moderator.
  • …10,000 participants 6036€/month/moderator.

Other add-ons, such as "Big Meeting" or "Cloud Recording" are also available for an additional charge.

Apart from Zoom, there are of course many other providers. The following are - as already mentioned - sorted by number of participants.

For a Webinar with a maximum of 250 participants


Webinar software for a smaller number of participants is often cheaper than software for thousands of members. But that does not mean that cheaper is worse. The cheaper providers also have their advantages.

Mikogo

Mikogo offers a webinar software that works completely via the browser and means no annoying downloads for you and your participants. You can hold your webinar on Windows, Mac and Linux as well as Apple and Android devices.

  • Number of participants: 1 up to 25 (Price: 12€/month - 45€/month)
  • Unlimited duration of meetings: yes
  • Unlimited number of meetings: yes
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: transfer of the host position to a participant during the webinar, interactive whiteboard, integrated file transfer

Spreed

Spreed is also suitable for smaller webinars. You do not have to download a file, but can use the provider right away in your browser. Despite the small number of participants, some professional features are included:

  • Number of participants: 1 up to 20 (Price: free of charge - 49€/month)
  • Unlimited duration of meetings: yes
  • Unlimited number of meetings: yes
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: Screen sharing, share and edit files together, whiteboard function and much more.

Skype

Skype has been one of the best-known providers of video conferencing for years. However, the service is not only suitable for chatting with friends or face-to-face interviews, but also for holding webinars. It works just like a normal Skype conversation, but you can record the content here and then share it online. All in all this webinar software is very basic.

  • Number of participants: 0 up to 50 (Price: free of charge)
  • Unlimited duration of meetings: yes
  • Unlimited number of meetings: yes
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: screen transmission, live subtitles, available on all devices (including Alexa and Xbox)

FastViewer

FastViewer offers an all-in-one package: A software not only for webinars, but also for online meetings, presentations and online support.

  • Number of participants: up to 100 (Price: 979€ once per session or 38€/month/session)
  • Unlimited duration of meetings: yes
  • Unlimited number of meetings: possible with corresponding price
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: desktop sharing, document sharing, PowerPoint presentations, whiteboard

GoMeetNow

GoMeetNow is a 3-in-1 service. With the provider you have access to tools for video conferencing, web conferencing and webinars.

  • Number of participants: 2 up to 100 (Price: free of charge - €12.95 per month)
  • Unlimited duration of meetings: 40 minutes (free version), unlimited (premium version)
  • Unlimited number of meetings: no (only at extra charge)
  • Only live webinar possible
  • Chat function: yes
  • Extras: mobile app, desktop sharing, transfer of the host position to a participant, whiteboard, integration of Outlook/Gmail/Yahoo and much more.

Livestorm

With Livestorm, especially teachers and university professors have a good e-teaching tool at their fingertips. The provider is designed so that teachers can teach their students live from home and immediately - web-based and without downloads.

  • Number of participants: 4 up to 100 (Price: free of charge - 99$€/host/month)
  • Unlimited duration of meetings: no, maximum 4 hours
  • Unlimited number of meetings: yes
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: connection with over 1500 apps, e.g. Slack, automatic webinars possible

Cisco WebEx

Cisco WebEx is one of the best known providers of webinars and video conferences. It is suitable for small, medium and large teams as well as companies. Up to 40,000 participants are possible, but for this participant size you have to contact the provider individually.

  • Number of participants: 1 up to 200 (Price: free of charge - 25,65€/host/month)
  • Unlimited duration of meetings: yes
  • Unlimited number of meetings: yes, for 25 hours
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: 10 GB of storage in the cloud, branding and customisation options, file sharing and more.

GoToMeeting

GoToMeeting is particularly suitable for webinars that rely heavily on visual presentation and interaction with participants.

  • Number of participants: 1 up to 250 (Price: 11,75€/month - 14,33€/month)
  • Unlimited duration of meetings: yes
  • Unlimited number of meetings: yes
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: Transfer control to participants, virtual whiteboard, drawing tools, personal meeting room

For a Webinar with a maximum of 1,000 participants

The next largest level is providers for webinars with a maximum of 1,000 participants. Here the price can be higher than before, but this participant size is also suitable for entrepreneurs who already have a certain amount of regular customers and can reach more people.

Go Conference

GoConference works without download or app simply via web browser. The host's screen is transferred to the participant's screen - so the participant is virtually a spectator of the host's activities.

  • Number of participants: 1 up to 400 (Price: not specified)
  • Unlimited duration of meetings: yes
  • Unlimited number of meetings: no
  • Live- Webinar possible
  • Chat function: no, communication by telephone
  • Extras: Whiteboard, desktop sharing, receiving files, mouse for guest etc.

TeamViewer

Since TeamViewer is only worthwhile for companies in the higher price segments in particular, it is relatively expensive. Therefore it is especially suitable for professional webinars of companies.

  • Number of participants: 1 up to 500 (Price: 27,90€/month - 124,90€/month)
  • Unlimited duration of meetings: yes
  • Unlimited number of meetings: yes
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: Personalised branding, file transfer, remote support, remote access to computers

Remo Conference

Remo Conference is a tool that can be flexibly adapted to your needs. It has the right features for both individual freelancers who want to hold a webinar and large companies who need to offer their customers a higher level of professionalism.

  • Number of participants: 1 up to 800 (Price: $50/month - $950/month)
  • Unlimited duration of meetings: yes, with appropriate subscription
  • Unlimited number of meetings: yes, with appropriate subscription
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: 24/5 chat support, whiteboard, personalised branding, Q&A function and much more

Click Meeting

Click Meeting is a real all-rounder. The webinar software is especially suited for product demos, training, online courses, business meetings and video conferences and has many features that make your work much easier.

  • Number of participants: 25 up to 1,000 (Price: 22€/month - 35€/month)
  • Unlimited duration of meetings: yes
  • Unlimited number of meetings: yes
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: Automated webinars, custom branding, address book, waiting room with webinar plan, streaming on Facebook and YouTube and much more.

Edudip

Edudip is browser-based and ensures high-quality audio and video transmission thanks to WebRTC and HTML5. The features suit small and large companies as well as educational institutions and SaaS companies.

  • Number of participants: 1 up to 1,000 (Price: 34€/month - 244€/month)
  • Unlimited duration of meetings: yes
  • Unlimited number of meetings: no
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: Compatible with all end devices, automated e-mails, individual landing page, English webinars, YouTube videos and much more

Zoom

Zoom is one of the most popular providers of webinars and video conferencing - and is still on the rise.

  • Number of participants: 100 at 10,000 (Price: free of charge - 6036€/month/host)
  • Unlimited duration of meetings: no, up to 24 hours
  • Unlimited number of meetings: yes
  • Live- Webinar and recorded webinar (at extra charge) possible
  • Chat function: yes
  • Extras: Webinar broadcast via Facebook and Instagram, Q&A function, analysis tools

GoToWebinar

With GoToWebinar you can create webinars quickly and easily. Extra functions for analysis help you to make the success of your webinars more efficient.

  • Number of participants: 1 up to 1.000 (Price: 109€/month - 499€/month)
  • Unlimited duration of meetings: not specified
  • Unlimited number of meetings: not specified
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: Short survey and Q&A function, payment acceptance, user-defined URL and much more.

For a Webinar with a maximum of 50,000 participants

The following providers will provide you with webinar software that allows access for up to 50,000 participants.

EasyWebinar

The main feature of EasyWebinar is that there are various courses available to develop your skills.

  • Number of participants: 1 up to 2,000 (Price: $78 per month - $499 per month)
  • Unlimited duration of meetings: yes
  • Unlimited number of meetings: yes
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: handing over the host position to participants, automated webinars, concierge support service, live streaming on Facebook and YouTube

WebinarJam

WebinarJam allows up to 6 hosts to participate in the same webinar at the same time, making expert discussions easier than ever.

  • Number of participants: 1 up to 5.000 (Price: 499$/year - 999$/year)
  • Unlimited duration of meetings: no, maximum 4 hours
  • Unlimited number of meetings: yes
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: Q&A function, private chat, individual page builder, e-mail and SMS system and much more.

Stealth seminar

StealthSeminar is specialised in taking as much work off your hands as possible. This can be achieved primarily by automating processes, for example, previously recorded webinars can be published automatically at a set time.

  • Number of participants: up to 50,000 (Price: 69.95€/month - 135€/month)
  • Unlimited duration of meetings: yes
  • Unlimited number of meetings: yes
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: automated webinars, analysis tools, SMS reminders, tools for generating leads and much more.

For a Webinar with unlimited number of participants

Software for webinars with an unlimited number of participants is quite expensive, which is why they are only worthwhile for companies that can reach more than 50,000 people with their webinars.

Webinaris

For the least amount of work on your site, Webinaris is suitable. It automates as many processes as possible, which makes your work faster and easier.

  • Number of participants: unlimited (Price: 41,30€/month - 104,30€/month)
  • Unlimited duration of meetings: yes
  • Unlimited number of meetings: yes
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: Webinar-related e-mail marketing, sales and marketing tools, individual design possible, survey function and much more.

WebinarIgnition

WebarIgnition offers many features to promote and distribute your webinar. For example, you can integrate your webinar into your e-mail or embed it on your WordPress page, regardless of your e-mail provider.

  • Number of participants: unlimited (Price: 97€ - 297€)
  • Unlimited duration of meetings: yes
  • Unlimited number of meetings: yes
  • Live- Webinar and recorded webinar possible
  • Chat function: only in live question format
  • Extras: Integration with any email provider, compatible with Facebook and YouTube, individual branding of the website possible, easy viral sharing of the webinar

WebinarFly

Webinar Fly is a plugin from the company FlyTools, which is only suitable for WordPress. This tool covers not only the webinar itself but also the upstream and downstream marketing processes. But attention: To get the WebinarFly plugin, you must buy all FlyTools!

Number of participants: unlimited (Price: 37€/month or 297€/year)
Unlimited duration of meetings: yes
Unlimited number of meetings: yes
Live- Webinar and recorded webinar possible
Chat function: yes
Extras: e-mail marketing connection, call-to-action templates, statistics and evaluation tools

Webinargeek

Webinargeek's features cover the needs of both small and large companies. Among other things, there are tools that make marketing easier for you.

  • Number of participants: 1 up to 500+ (Price: 12€/month - 39€/month)
  • Unlimited duration of meetings: yes
  • Unlimited number of meetings: yes, at extra charge
  • Live- Webinar and recorded webinar possible
  • Chat function: yes
  • Extras: 14 days free trial, integration in e-mail. Website and own tools possible, screen and video sharing, live chat, surveys

Conclusion: Choose what's right for you

No matter what reach your webinar has and how much money you are willing to spend: You will find the perfectly fitting webinar software. The offer is so large and covers everything from basic needs to extra features en masse.

Regardless of purpose, participant size, price range and other special features, you don't have to make any compromises with your webinar - because a perfectly fitting solution is waiting for you.

Which webinar software do you use? Or are you still thinking about which one suits you best? Give me your opinion about the webinar software and other providers that are still missing in the comments!

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