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5 Best Church Accounting Software

by Scott Max
I'll offer two ways to find the tool, software or service you need, keep reading our breakdown and recommendations, or tell us about your business and the problem you are trying to solve and we will advise you for free!

So, you are in the market for a Accounting Software that suits Church.

Ideal, because in this article we have our compilation list for our top picks, and we compare the features and pricing for you. 

If you just want the best choice, we’ve added that right at the top of the article as this was what is most requested by our customers. So, that’ll be the “can’t go wrong” option. 

Otherwise, feel free to explore all the options we’ve reviewed on the market to find something that might fit you a little better.

Enjoy the list!

The Best Accounting Software For Church Specifically

Churches have to deal with the donations from the congregation, organize budgets for social and religious events and maintain an accounting book to record all transactions. Accounting software that offers automation, budgeting, banking and finance management will be the perfect fit for this category. Have a look at the products below to choose the best accounting software for Church specifically:

1. QuickBooks

QuickBooks helps businesses, freelancers, and self-employed people to properly account for their expenses and income. You can make payments to contractors or employees and maintain profitability by auto-tracking the expenditures. QuickBooks provides salient accounting features, enabling you to analyze your profit margins.

QuickBooks Features

Here are some exclusive features of QuickBooks:

Cloud Accounting: QuickBooks offers mobile access to its database and provides online banking integration, automatically updating your transactions and statements. You can monitor the real-time status of your expenses or invoices from anywhere and remotely handle the accounting. 

Business Funding and Income Tracking: QuickBooks syncs the bank transactions and tracks the total cash flow of your business. It helps you properly allocate funds to your business endeavours and maintain profit margins after operating costs. Additionally, you can create Tax-compliant invoices and track unpaid GST bills to remind clients about payment.

Online Banking: QuickBooks brings your banking activities online and offers One-click reconciliations. You can connect different bank accounts with QuickBooks and auto-categorize transactions to match expenses or invoices. QuickBooks enables you; to stay on top of your financial situation and maintain cash flow.

Accounting Reports: QuickBooks offers real-time insight into your business data and generates financial reports showcasing balance sheets, profit margins and cashflow statements. You can track all pending invoices and avoid chasing payments at the last second. QuickBooks offers customized data analysis helping you identify business trends.

Inventory Management: QuickBooks helps you easily handle the business inventory and get a real-time evaluation. Your inventory list is automatically updated whenever you make a sale or add a new product. QuickBooks helps you track your restock orders from the vendors and keep every sale recorded in the database.

QuickBooks Pricing

QuickBooks offers 4 Pricing options for its accounting software.

The "Simple Start" plan is priced at $25/month and offers general reports, receipt capture, plus mileage tracking. Additionally, you can manage tax deductions, incomes and expenses or invoices and payments.

The "Essentials" plan is priced at $50/month and offers enhanced reports, bill management, plus sales tax estimation. Additionally, you get 3 User accounts and can assign vendor payments to contractors.

The "Plus" plan is priced at $80/month and offers inventory management plus project profitability determiner. Additionally, you get 5 User accounts and can convert estimates to invoices.

The "Advanced" plan is priced at $180/month and offers customized access, on-demand training, data restoration, plus workflow automation. Additionally, you get more than 5 User accounts and can do business analytics with Excel or manage employee expenses.

2. ZohoBooks

ZohoBooks is an accounting platform from Zoho that lets you work collectively and manage your finances. Zoho is well-known for its intuitive business tools and offers the ideal connective ecosystem. With ZohoBooks, you can automate business workflows and stay tax compliant. It provides features for all business sizes and powers up your bookkeeping.

ZohoBooks Features

Here are some exclusive features of ZohoBooks:

Invoicing: ZohoBooks offers effortless invoicing and receivables management. You can create polished invoices and accept global payments with a multi-currency platform. Additionally, ZohoBooks lets you create recurring invoices and securely store card information for easy transactions. With ZohoBooks, you can secure your invoices with a digital signature to avoid tampering.

Client and Vendor Portal: ZohoBooks provides a client and vendor portal so you can share recent transactions and accelerate the approval process. Moreover, you can gauge customer satisfaction by asking for feedback and add a layer of authenticity to your estimates by getting digital signatures from your clients.

Banking: With ZohoBooks, you can securely gather transactions from your PayPal and bank accounts, plus do swift reconciliation. You can get accurate cash flow predictions and spot the balance mismatches with ZohoBooks' banking dashboard. Additionally, it lets you categorize transactions automatically, expedite the matching and streamline the tax filing.

Automation: ZohoBooks is an intelligent accounting platform that allows you to automate tedious, error-prone tasks. You can eliminate the repetitive issues and auto-charge cards for recurring transactions. ZohoBooks boosts your productivity by automating your bookkeeping.

Reporting: ZohoBooks' Reports cover your finances from all angles and lets you create robust business plans. You can see expenditures and income, generate business reports and make informed decisions. ZohoBooks is ideal for scheduling customizable periodic reports and organizing data with tags.

ZohoBooks Pricing

ZohoBooks offers 6 Pricing options for its accounting platform.

The "Free" plan is priced at $0 and offers payment reminder automation, a client portal, invoice management and a chart of accounts.

The "Standard" plan is priced at $20/month and offers three user accounts. Additionally, it provides custom fields, sales tax tracking, transaction locking and bulk updates.

The "Professional" plan is priced at $50/month and offers five user accounts. Additionally, it provides sales approval, retainer invoices, vendor credits and multi-currency handling.

The "Premium" plan is priced at $70/month and offers ten user accounts. It also provides a custom domain, vendor portal, budgeting, validation, and workflow rules.

The "Elite" plan is priced at $150/month and offers ten user accounts. Additionally, it provides warehouse management, batch tracking, shipment label printing and Shopify integration.

The "Ultimate" plan is priced at $275/month and offers 15 user accounts. Additionally, it provides 25 custom modules, a real-time dashboard, financial metrics tracking and report collaboration.

3. Xero

Xero is an intuitive and beautiful accounting software that helps you run the money side of your business. You can create and send quotes, manage bills, sort bank transactions, chase payments and analyze financial data. Xero provides you with a cloud-based accounting platform, accessible invariably from any remote location.

Xero Features

Here are some exclusive features of Xero:

Bill Payments: Xero helps you make timely bill payments by providing a clear overview of accounts payable and cash flow. You can schedule and make batch payments, plus access all bills inside your Xero interface. With Xero, you can build good relations with suppliers by avoiding late payments and keep the money flowing timely.

Claim Expenses: Xero provides an expense manager to help you capture costs to reimburse expense claims. You can monitor employee spending and approve claims without delay. Additionally, you can use OCR technology to scan vital information and auto-fill your claim.

Bank Connections: Xero connects with your bank accounts and sets up a feed where transactions flow securely. You can set multiple feeds for different accounts. Xero lets you reconcile daily and provides; an accurate depiction of your business finances. All your bank transactions are securely imported between the Xero database and Bank.

Invoicing and Payments: Xero lets you accept payments online through Stripe, GoCardless and other integrations. You can generate invoices and add a "Pay Now" button to redirect clients to the payment gateway. Additionally, Xero offers excellent online protection from fraudulent activities and has an unbreachable database.

Project Tracking: Xero offers a job tracker helping you track costs and project profitability. You can prepare budgets by using cost estimates and send customized quotes. Moreover, Xero allows you to do location-based tracking on Mobile and seamlessly link costs to projects.

Xero Pricing

Xero offers 3 Pricing options for its Accounting software.

The "Starter" plan is priced at $22/month and allows you to send upto 20 invoices. You can reconcile bank transactions and capture bills or receipts through Hubdoc.

The "Standard" plan is priced at $35/month and offers bulk reconcile transactions. Moreover, you can manage short-term cash flow and get a business snapshot of your current finances.

The "Premium" plan is priced at $47/month and allows you to send unlimited invoices. You can use multiple currencies and access all accounting features of Xero.

Additionally, Xero offers 3 Add-on packs. The "Claim Expenses" is priced at $4/month, and The "Track Projects" and "Analytics" are priced at $7/month.

4. AccountingSuite

AccountingSuite is a San Francisco-based company that offers scalable accounting tools for businesses to evolve from infancy to maturity by increasing the market potential and firm value. It supports multitasking and provides a cloud-based accounting platform for you to check your financial status on the go.

AccountingSuite Features

Here are some exclusive features of AccountingSuite:

Cloud Banking: AccountingSuite offers Cloud Banking and connects you to more than 10,000 financial institutions. You can synchronize transactions to remove manual entries and manage your data faster. Additionally, AccountingSuite constantly reconciles transactions with its database to avoid duplicate entries and provide an accurate overview.

Accounting & Reporting: AccountingSuite allows you to make data-backed business decisions to stay in control. It offers an accounting and reporting module to provide business owners with swift, customizable access to financial details. Additionally, you can use the reporting tools to make critical decisions and instantaneously analyze, adjust or close the books.

Inventory Management: AccountingSuite reduces the time and effort spent on operations management by reducing the inefficiencies in your business infrastructure. You can control real-time inventory and track items in multiple locations. AccountingSuite lets you define assemblies inside your list and handle return management.

Project & Time Tracking: AccountingSuite streamlines project and time tracking by allowing you to manage project costs and income and create billable invoices efficiently. You can use the project profitability matrix to analyze your execution strategies and run comprehensive project transaction reports.

Sales & Purchases: AccountingSuite's Sales and purchase module offer business owners and entrepreneurs flexibility in invoicing, accepting payments and initiating refunds. You can close deals faster with clients and provide accurate answers to sales questions. AccountingSuite eliminates the tax headache by automating the calculations.

AccountingSuite Pricing

AccountingSuite offers 4 Pricing options for its accounting and project management tools.

The "Start-up" plan is priced at $19/month and provides one user account. Additionally, it offers banking accounting, time tracking and reporting capabilities.

The "Business" plan is priced at $25/month and provides two user accounts. Additionally, it offers sales and purchasing modules plus tax calculations.

The "Professional" plan is priced at $55/month and provides five user accounts. Additionally, it offers a price matrix, inventory management and project profitability tracking.

The "Pro W/E-commerce" plan is priced at $129/month and provides ten user accounts. Additionally, it offers ShipStation integration and advanced check voiding.

5.GnuCash

GnuCash is a free accounting platform that allows you to track bank accounts, stocks, income and expenses. It is based on core accounting principles to ensure accurate reporting and bookkeeping. Moreover, GnuCash is downloadable on your device and ideal for every business due to its flexible, powerful, intuitive interface.

GnuCash Features

Here are some exclusive features of GnuCash:

Checkbook-Style Register: GnuCash offers a custom, practical and familiar interface to input financial transactions. Moreover, you can enter split transactions, display multiple accounts in a single register window and customize the display style. GnuCash lets you autofill and marks the transaction as cleared or reconciled.

Scheduled Transactions: GnuCash lets you create recurring transactions and set automatic due reminders. It offers high-level timeline customization and allows you to postpone the scheduled transactions without aborting or inputting them before the set date. GnuCash simplifies banking by providing automation and scheduling.

Reports and Graphs: GnuCash offers an integrated module to display your finances in the form of pie charts, bar charts and scatter plots. Additionally, it provides a full suite of customizable reports like balance sheet, portfolio valuation and profit margin. GnuCash's reports are personalizable in appearance, parameters and content.

Statement Reconciliation: GnuCash offers a reconciliation tool to compare your inputted transactions against bank statements. It allows you to spot untracked transactions or data entry errors and ensure your accounting books match the bank records. GnuCash automates the reconciling and highlights the discrepancies in your database records.

Contact Tracking and Invoicing: GnuCash offers customer and vendor tracking, invoicing and tax calculation tools within its platform. You can manage employee payroll and plan your financial strategy by organizing your business budget. GnuCash ensures you have all relevant details to connect with the clients and vendors.

GnuCash Pricing

GnuCash is open-source and free accounting software. It does not offer any pricing options; you can download the tool by visiting the GnuCash website.

Why use Accounting Software at all?

Every business, from a kitchen table to a global one, must legally keep accounting records. We've all admired the beautiful leather-bound ledger books of many years ago, but it was a lengthy, painstaking process which only recorded where and when money was received or spent.

Moving on to the spreadsheets only sped up the recording process. It still didn't offer the business owner more information than the money's origin and destination.

However, accounting software brought a wave of innovation by allowing you to produce reports regarding your financial activities and organize all accounting facets in a centralized platform.

Why should Churches use Accounting Software?

Churches regularly organize events and manage donations from churchgoers. Not having a dedicated solution to organize the finances and allocate budgets towards event preparations means you must depend on manual entry. It elevates the risk of forging, fund mishandling or false entries.

Accounting software offers an organized dashboard view, clearly displaying the Church's financial situation in an open, honest and comprehensive way. Additionally, you can use reporting to make better decisions and manage relationships.

Accounting software improves efficiency, management and stewardship, delivering remarkable results by bringing the administrative activities of your Church together in one system. The accounting software available for churches should offer an intuitive yet advanced platform for financial tracking.

Accounting software enables you to segment your transactions and identify the payables or receivables. It helps you provide better estimates to vendors while delivering an invoice. Moreover, you can import transactions from your bank to make reconciliation fast and error-proof.

Accounting Software For Church, A Summary

Church accounting software enhances your project management and budgeting by offering intelligent estimates. Moreover, it helps you maintain the accounting records for government agencies. By adopting accounting software, you can automate several routine procedures like invoice creation or data entry.

QuickBooks offers all accounting and banking features necessary to prepare budgets and keep books accurately. It is our suggested pick for accounting software that suits Church. Visit the website to get started.

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