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5 Best Free Payroll Software

by Scott Max
I'll offer two ways to find the tool, software or service you need, keep reading our breakdown and recommendations, or tell us about your business and the problem you are trying to solve and we will advise you for free!

So, you are in the market for free payroll software.

Ideal, because in this article we have our compilation list for our top picks, and we compare the features and pricing for you. 

If you just want the best choice, we’ve added that right at the top of the article as this was what is most requested by our customers. So, that’ll be the “can’t go wrong” option. 

Otherwise, feel free to explore all the options we’ve reviewed on the market to find something that might fit you a little better.

Enjoy the list!

The Best Free Payroll Software Specifically

Payroll software is a must for every business in today's professional world to ensure your workforce is taken care of. It also assists your HR department by simplifying the onboarding process. A free payroll platform that offers tax calculation and auditing, payroll scheduling and HR management will be the perfect fit for this category. Have a look at the products below to choose the best free payroll software:

to the Toast payroll and POS system database.

1. SurePayRoll

SurePayRoll is a 20 years old payroll solution for America's small businesses and was recently acquired: by Paychex. It runs your payroll automatically and offers an accurate tax liability calculation guarantee. SurePayRoll is ideal for budding businesses looking for an integrated HR and Payroll solution without splurging too much.

SurePayRoll Features

Here are some exclusive features of SurePayRoll:

Extensive Reporting Capabilities: SurePayRoll offers insights from up-to-date wage structure, employee benefits and status reports. You can use the integrated time clock to eliminate manual errors, download customizable reports and connect SurePayRoll with accounting software to streamline tracking.

Easy Direct Deposit Setup: SurePayRoll offers the convenience of direct deposit. You can ensure your employees get their wages timely by scheduling bank transfers with direct deposits. Additionally, you can cancel payrolls or withhold salary for timesheet approval. SurePayRoll gives you complete control over payroll and transactions.

Household: If you employ a nanny, caregiver or any household helper, you're considered a business: by the IRS. It means you must pay the necessary taxes, deduct social security and provide medicare. SurePayRoll offers a dedicated payroll system for managing household helpers. It automatically calculates the taxes for you and files them with your approval.

Pre-Employment Screening and New Hire Reporting: SurePayRoll understands how troublesome the recruiting process can be for small businesses. It's critical that you recruit the best talent for the role, and SurePayRoll's pre-employment screening options combined with new hire reporting help you determine the perfect fit for your organization.

White labelling and Flexibility: SurePayRoll is a fully customizable platform tweakable to fit your specific business needs. It provides easy access to workplace and business forms. Additionally, SurePayRoll offers white labelling, allowing you to add your custom branding to the interface.

SurePayRoll Pricing

SurePayRoll offers an instant pricing quote for its payroll management platform, depending upon your payroll type. You have to input your name and email and then click on "Get Started".

2. RazorpayX 

RazorpayX is a payroll disbursal and management software that automates payments and filings of compliances like TDS, PF, ESI and PT. RazorpayX ensures you can focus on growing your business by maintaining tax compliance and efficiently organizing your payroll. Moreover, it lets you do transactions from your current account and deposit salaries directly into an employee's bank account.

RazorpayX Features

Here are some exclusive features of RazorpayX:

HR Management: RazorpayX assists your HR department to manage the employee lifecycle from onboarding to exit. You can generate offer letters from predefined templates, process reimbursements seamlessly and access the employee directory. Additionally, RazorpayX ensures your employees can add custom holidays with their manager's approval.

Leave Management System: RazorpayX lets you set leave policies that fit your company culture. Your managers can view the attendance report of employees, plus RazorpayX automatically factors in the employee holidays while calculating salary. Additionally, you can integrate RazorpayX with Slack and handle all approvals on one platform.

One-click Payroll Processing: Managing payroll is no longer a time-consuming process. With RazorpayX, you can eliminate manual efforts and automate the payroll process accurately. It lets you add incentives or bonuses during processing, automates compliance payments and generates insightful payroll reports.

Statutory Compliance: RazorpayX offers the best payroll compliance automation in the market. It deducted TDS returns accurately for employees according to their tax declaration and chosen regime. Moreover, you can control professional tax registration and return filings within one interface.

Group Health Insurance: RazorpayX offers group health insurance for businesses to safeguard employees' interests. It provides automated insurance management upon employee onboarding and exit. RazorpayX has the best claim settlement rate and is one of the few payroll software that offers health insurance.

RazorpayX Pricing

RazorpayX offers 2 Subscription plans for its payroll management system. You have to pay a base charge of $1.5 per employee.

The "RazorpayX with Current Account" offers 250 free payouts every month, guided account opening, scheduled payouts and priority support.

The "RazorpayX with Virtual Account" does not offer free payouts. It supports vendor payments, approval workflows and API payouts.

3. Justworks

Justworks helps you run payroll seamlessly and takes care of benefits deductions and tax withholdings. You can make vendor and contract payments, onboard recruits and approve vacation requests without any extra charge. Additionally, Justworks comes with a time tracking integration to help you determine accurate billable hours.

Justworks Features

Here are some exclusive features of Justworks:

Employee Benefits: Justworks helps you meet the diverse needs of your team with access to a greater variety of employee health insurance plans. Your employees can seamlessly enroll-in and manage their coverage plans within the Justworks platform. Moreover, Justworks' data-driven underwriting process provides you with a holistic view of your team's requirements.

Efficient Payroll Platform: Justworks simplifies the online payroll process and automates direct deposits for full- and part-time employees. Additionally, you can sync timesheets with Justworks and streamline payroll with a robust time-and-attendance platform. Justworks ensures you comply with your local and federal employment regulations.

HR Management: Justworks handles the administrative HR tasks that bog you down, letting you focus on business expansion. You can onboard employees through the online dashboard and track business insights with customized reports. Justworks highlights the most relevant data points and presents them in a comprehensible manner.

Employee Management: With Justworks, you can manage all employee-related actions on one platform. It offers your workforce a self-service portal where they can access pay stubs and put up time off requests. Similarly, managers can approve or deny vacation requests within Justworks.

Full-service Support: Justworks provides full-service support for technical glitches or onboarding problems. You can access better employee benefits and streamline payroll with Justworks. Additionally, Justworks' certified HR consultants are available round-the-clock to offer tailored guidance.

Justworks Pricing

Justworks offers 2 Subscription plans for its payroll and HR management solution.

The "Basic" plan is priced at $59/month/employee and $49/month for your 50th employee onwards. It includes off-cycle payments, payroll tax filings, reporting and commuter benefits.

The "Plus" plan is priced at $99/month/employee and $89/month for your 50th employee onwards. It includes COBRA administration, medical insurance, health advocacy services and HR consulting.

4. Zoho Payroll

Zoho Payroll is designed to help your business maintain federal and state tax compliance. It is an end-to-end platform that does everything for you, whether it's onboarding employees, or streamlining your payroll administration. Additionally, it is tightly integrated with the Zoho ecosystem and imports your payroll data automatically.

Zoho Payroll Features

Here are some exclusive features of Zoho Payroll:

Employees Management: Zoho Payroll ensures you chart the right course for managing your workforce from the day you hire your first employee. It offers fast employee onboarding and tax form generation plus manages exits efficiently. Moreover, your employees can view their personal details and access pay stubs on the Zoho Payroll platform.

Payroll Processing: Zoho Payroll offers intuitive features that help you prepare your pay runs and validate payroll input. You can generate gross to net pay stubs, personalize pay schedules, do online salary payments and reward employees with bonuses. Zoho Payroll ensures swift processing and efficient management to maintain your wage structure.

Payroll Benefits & Accounting: Zoho Payroll lets you associate non-wage benefits like retirement plans, health insurance and taxable benefits with employees. You can reward diligent employees for disciplined attendance by paying out unused leaves. Additionally, Zoho Payroll lets you choose expense liability accounts to track benefits automatically and prevent last-minute reconciliations.

Payroll Metrics: With Zoho Payroll, you can generate single-click reports that reflect your payroll. It lets you analyze your organization's payroll expenses with a summary report that classifies all financial contributions. Additionally, you can export the reports in multiple formats for deeper analysis.

Payroll Administration: Zoho Payroll ensures you make light work of time-intensive admin tasks and organize your wage structure efficiently. You can personalize the email templates by adding a human touch to your automated messages and turning on notifications for upcoming pay runs and tax filings.

Zoho Payroll Pricing

Zoho Payroll offers 1 Subscription plan for its Payroll management software. It is priced at $19/month plus an additional $3 for every employee and offers automatic payroll calculation, digital pay stubs, a self-service portal and direct deposit of salaries via Forte.

5. Paycor

Paycor is a payroll management software tailored to your HR team's business needs. Paycor helps you disburse salaries on time and pre-schedule the payroll cycles. With Paycor, you can capture critical details necessary to ensure tax compliance and switch to efficient administration.

Paycor Features

Here are some exclusive features of Paycor:

Flexible Pay Options: Paycor lets you engage and retain your workforce with flexible payment options like direct deposit and pay cards. Moreover, you employees can check the salary revisions on the mobile app and use the self-service portal to update billable hours. Paycor is the complete solution for effectively managing your wage structure.

Tax Compliance: Paycor maintains compliance with the ever-changing local, state and federal tax regulations and keeps precise records. It handles the tax filing and processing plus calculates premiums and deposits on your behalf. Paycor ensures you never have to worry about tax compliance again by regularly monitoring regulations.

Workforce Management: The HR department has to contribute to the company's bottom line by providing strategic insights, maintaining compliance and building relations. Paycor streamlines and optimizes every aspect of your business and assists your HR teams in reinforcing the core values by motivating employees.

System Automation: Paycor centralizes your employee communication and HR tasks. It lets you create automated workflows for swift execution and provides an engaging self-service portal for your employees to update profiles or complete project tasks. With Paycor, you can protect your business interests by automating compliance with tax agencies and labour law.

Analytics: Paycor offers predictive data analytics, helping you identify the probability of employee turnover for the next annual cycle. You can transform complex data into direct answers and discover the factors affecting your workforce. Paycor provides you with a competitive edge by leveraging competitive workforce analytics data.

Paycor Pricing

Paycor offers different subscription plans for small businesses and organizations with a workforce of over 50 employees.

The "Complete" plan is priced: at $199/month plus an additional $14/month per employee. It provides online check stubs and reporting.

The "Core" plan is priced: at $199/month plus an additional $8/month per employee. It provides general ledger reports and labour distribution.

The "Essential" plan is priced: at $149/month plus an additional $7/month per employee. It provides an HR support centre and a job costing calculator.

The "Basic" plan is priced: at $99/month plus an additional $5/month per employee. It provides On-demand Pay and online reporting.

Large businesses can contact the sales team to get a customized subscription plan.

Why use Payroll Software at all?

Every business has to deal with tax filings, employee regulations and financial transactions. As your organization scales, your demands get bigger, and so does your workforce. At one point, it becomes troublesome to depend on manual entry from your accounting team. You must cross-check every detail and still can not be certain about missing out on errors.

Payroll software helps you manage employee onboarding and payroll, plus file accurate tax returns. You can schedule payments and recurring deductions to keep your payroll running even when you're unavailable. Additionally, you can offer employee benefits like retirement and insurance plans to your workforce.

Why should you use Free Payroll Software?

Payroll management is essential for every business. However, not everyone can afford to splurge on a subscription plan without actually seeing the results. The best option is to go with a free platform that offers basic functionalities so you can analyze the difference in your work culture.

Free payroll software can simplify your payroll and onboarding process. Whether you want to pay your workforce or 1099 contractors, you can simply do direct deposits or issue paper checks from the payroll software.

Your employees can access the lay information online through the self-service portal. They can choose the insurance plans, reprint pay stubs, request time-off and update their timesheets. Additionally, payroll software lets you reward diligent employees through incentives or bonuses.

Payroll software accrues the correct billable hours for every employee based on set factors. Moreover, you can analyze your cash flow profitability with detailed reporting on earnings, payables, and tax returns.

Free Payroll Software, A Summary

Free payroll software enables you to drive your revenue by saving costs on wages and ensures you recruit the right personnel for the role. A payroll software's indispensable contribution to the onboarding and recruiting process makes it a must-have tool for every successful organization.

SurePayRoll offers a free plan for its payroll management platform, plus it serves all industries with specific solutions. SurePayRoll is our suggested pick for a free payroll software. Visit the website to get started.

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