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5 Best Payroll Software For Nannies

by Scott Max
I'll offer two ways to find the tool, software or service you need, keep reading our breakdown and recommendations, or tell us about your business and the problem you are trying to solve and we will advise you for free!

So, you are in the market for a payroll software that suits nannies.

Ideal, because in this article we have our compilation list for our top picks, and we compare the features and pricing for you. 

If you just want the best choice, we’ve added that right at the top of the article as this was what is most requested by our customers. So, that’ll be the “can’t go wrong” option. 

Otherwise, feel free to explore all the options we’ve reviewed on the market to find something that might fit you a little better.

Enjoy the list!

The Best Payroll Software For Nannies

Every household that employs a nanny or a helper is liable to pay taxes, according to the IRS. However, accurately calculating the liable amount can be complicated. Payroll software that offers household accounting and pay run schedules will be the perfect fit for this category. Have a look at the products below to choose the best payroll software for a nanny:

to the Toast payroll and POS system database.

1. SurePayRoll

SurePayRoll is a 20 years old payroll solution for America's small businesses and was recently acquired: by Paychex. It runs your payroll automatically and offers an accurate tax liability calculation guarantee. SurePayRoll is ideal for budding businesses looking for an integrated HR and Payroll solution without splurging too much.

SurePayRoll Features

Here are some exclusive features of SurePayRoll:

Extensive Reporting Capabilities: SurePayRoll offers insights from up-to-date wage structure, employee benefits and status reports. You can use the integrated time clock to eliminate manual errors, download customizable reports and connect SurePayRoll with accounting software to streamline tracking.

Easy Direct Deposit Setup: SurePayRoll offers the convenience of direct deposit. You can ensure your employees get their wages timely by scheduling bank transfers with direct deposits. Additionally, you can cancel payrolls or withhold salary for timesheet approval. SurePayRoll gives you complete control over payroll and transactions.

Household: If you employ a nanny, caregiver or any household helper, you're considered a business: by the IRS. It means you must pay the necessary taxes, deduct social security and provide medicare. SurePayRoll offers a dedicated payroll system for managing household helpers. It automatically calculates the taxes for you and files them with your approval.

Pre-Employment Screening and New Hire Reporting: SurePayRoll understands how troublesome the recruiting process can be for small businesses. It's critical that you recruit the best talent for the role, and SurePayRoll's pre-employment screening options combined with new hire reporting help you determine the perfect fit for your organization.

White labelling and Flexibility: SurePayRoll is a fully customizable platform tweakable to fit your specific business needs. It provides easy access to workplace and business forms. Additionally, SurePayRoll offers white labelling, allowing you to add your custom branding to the interface.

SurePayRoll Pricing

SurePayRoll offers an instant pricing quote for its payroll management platform, depending upon your payroll type. You have to input your name and email and then click on "Get Started".

2. Zoho Payroll

Zoho Payroll is designed to help your business maintain federal and state tax compliance. It is an end-to-end platform that does everything for you, whether it's onboarding employees, or streamlining your payroll administration. Additionally, it is tightly integrated with the Zoho ecosystem and imports your payroll data automatically.

Zoho Payroll Features

Here are some exclusive features of Zoho Payroll:

Employees Management: Zoho Payroll ensures you chart the right course for managing your workforce from the day you hire your first employee. It offers fast employee onboarding and tax form generation plus manages exits efficiently. Moreover, your employees can view their personal details and access pay stubs on the Zoho Payroll platform.

Payroll Processing: Zoho Payroll offers intuitive features that help you prepare your pay runs and validate payroll input. You can generate gross to net pay stubs, personalize pay schedules, do online salary payments and reward employees with bonuses. Zoho Payroll ensures swift processing and efficient management to maintain your wage structure.

Payroll Benefits & Accounting: Zoho Payroll lets you associate non-wage benefits like retirement plans, health insurance and taxable benefits with employees. You can reward diligent employees for disciplined attendance by paying out unused leaves. Additionally, Zoho Payroll lets you choose expense liability accounts to track benefits automatically and prevent last-minute reconciliations.

Payroll Metrics: With Zoho Payroll, you can generate single-click reports that reflect your payroll. It lets you analyze your organization's payroll expenses with a summary report that classifies all financial contributions. Additionally, you can export the reports in multiple formats for deeper analysis.

Payroll Administration: Zoho Payroll ensures you make light work of time-intensive admin tasks and organize your wage structure efficiently. You can personalize the email templates by adding a human touch to your automated messages and turning on notifications for upcoming pay runs and tax filings.

Zoho Payroll Pricing

Zoho Payroll offers 1 Subscription plan for its Payroll management software. It is priced at $19/month plus an additional $3 for every employee and offers automatic payroll calculation, digital pay stubs, a self-service portal and direct deposit of salaries via Forte.

3. Paycom

Paycom is attributed with being one of the first fully online payroll providers. It offers an employee-driven solution that helps you with talent acquisition, payroll, HR management and time tracking. Additionally, Paycom reduces post-payroll corrections by allowing your workforce to verify and approve their paychecks for accuracy.

Paycom Features

Here are some exclusive features of Paycom:

Applicant Tracking: Swift action is crucial to keep the best applicants from falling through the cracks during the hiring process. Paycom provides an applicant tracking system that helps you distribute jobs, create requisitions and evaluate candidates. Additionally, it offers e-verification and enhanced background checks for a seamless experience.

Onboarding: With Paycom, you can swiftly and seamlessly transition high-calibre recruits to productive contributors. You can ensure you retain your hard-won hires by streamlining the onboarding process. Paycom offers a self-service portal for employees where they can access training sessions and understand the work culture.

Tax Credits: Paycom's risk-free tax credits service identifies, secures and administers the government incentives available, improving your business's financial position. Additionally, it provides a financial incentive for business leaders to hire workers from groups that are underrepresented or face significant barriers to employment.

Garnishment Administration: With Paycom's garnishment administration, you can notify support when an employee is subject to garnished wages and let them handle the calculations and record-keeping. Moreover, the specialists administer garnishments by managing them from receipt of the order to expiration.

Expense Management: Paycom's expense management software simplifies the entire reimbursement process. It offers higher visibility into on-demand analytics and customizable reports on expense transactions, approval audits and spending by department.

Paycom Pricing

Paycom offers an on-demand pricing quote for its payroll management platform.

4. Justworks

Justworks helps you run payroll seamlessly and takes care of benefits deductions and tax withholdings. You can make vendor and contract payments, onboard recruits and approve vacation requests without any extra charge. Additionally, Justworks comes with a time tracking integration to help you determine accurate billable hours.

Justworks Features

Here are some exclusive features of Justworks:

Employee Benefits: Justworks helps you meet the diverse needs of your team with access to a greater variety of employee health insurance plans. Your employees can seamlessly enroll-in and manage their coverage plans within the Justworks platform. Moreover, Justworks' data-driven underwriting process provides you with a holistic view of your team's requirements.

Efficient Payroll Platform: Justworks simplifies the online payroll process and automates direct deposits for full- and part-time employees. Additionally, you can sync timesheets with Justworks and streamline payroll with a robust time-and-attendance platform. Justworks ensures you comply with your local and federal employment regulations.

HR Management: Justworks handles the administrative HR tasks that bog you down, letting you focus on business expansion. You can onboard employees through the online dashboard and track business insights with customized reports. Justworks highlights the most relevant data points and presents them in a comprehensible manner.

Employee Management: With Justworks, you can manage all employee-related actions on one platform. It offers your workforce a self-service portal where they can access pay stubs and put up time off requests. Similarly, managers can approve or deny vacation requests within Justworks.

Full-service Support: Justworks provides full-service support for technical glitches or onboarding problems. You can access better employee benefits and streamline payroll with Justworks. Additionally, Justworks' certified HR consultants are available round-the-clock to offer tailored guidance.

Justworks Pricing

Justworks offers 2 Subscription plans for its payroll and HR management solution.

The "Basic" plan is priced at $59/month/employee and $49/month for your 50th employee onwards. It includes off-cycle payments, payroll tax filings, reporting and commuter benefits.

The "Plus" plan is priced at $99/month/employee and $89/month for your 50th employee onwards. It includes COBRA administration, medical insurance, health advocacy services and HR consulting.

5. RazorpayX 

RazorpayX is a payroll disbursal and management software that automates payments and filings of compliances like TDS, PF, ESI and PT. RazorpayX ensures you can focus on growing your business by maintaining tax compliance and efficiently organizing your payroll. Moreover, it lets you do transactions from your current account and deposit salaries directly into an employee's bank account.

RazorpayX Features

Here are some exclusive features of RazorpayX:

HR Management: RazorpayX assists your HR department to manage the employee lifecycle from onboarding to exit. You can generate offer letters from predefined templates, process reimbursements seamlessly and access the employee directory. Additionally, RazorpayX ensures your employees can add custom holidays with their manager's approval.

Leave Management System: RazorpayX lets you set leave policies that fit your company culture. Your managers can view the attendance report of employees, plus RazorpayX automatically factors in the employee holidays while calculating salary. Additionally, you can integrate RazorpayX with Slack and handle all approvals on one platform.

One-click Payroll Processing: Managing payroll is no longer a time-consuming process. With RazorpayX, you can eliminate manual efforts and automate the payroll process accurately. It lets you add incentives or bonuses during processing, automates compliance payments and generates insightful payroll reports.

Statutory Compliance: RazorpayX offers the best payroll compliance automation in the market. It deducted TDS returns accurately for employees according to their tax declaration and chosen regime. Moreover, you can control professional tax registration and return filings within one interface.

Group Health Insurance: RazorpayX offers group health insurance for businesses to safeguard employees' interests. It provides automated insurance management upon employee onboarding and exit. RazorpayX has the best claim settlement rate and is one of the few payroll software that offers health insurance.

RazorpayX Pricing

RazorpayX offers 2 Subscription plans for its payroll management system. You have to pay a base charge of $1.5 per employee.

The "RazorpayX with Current Account" offers 250 free payouts every month, guided account opening, scheduled payouts and priority support.

The "RazorpayX with Virtual Account" does not offer free payouts. It supports vendor payments, approval workflows and API payouts.

Why use Payroll Software at all?

Every business has to deal with tax filings, employee regulations and financial transactions. As your organization scales, your demands get bigger, and so does your workforce. At one point, it becomes troublesome to depend on manual entry from your accounting team. You must cross-check every detail and still can not be certain about missing out on errors.

Payroll software helps you manage employee onboarding and payroll, plus file accurate tax returns. You can schedule payments and recurring deductions to keep your payroll running even when you're unavailable. Moreover, you can offer employee benefits like retirement and insurance plans to your workforce.

Why should you use Payroll Software for Nannies?

If you employ a nanny, nurse, caregiver or other household employees, you are liable to file tax returns as per the IRS. You need a platform that simplifies hiring, offers basic accounting and automatically calculates accurate tax returns.

With Payroll Software, you can set up each employee's pay rate, ID and social security number. It ensures you can schedule pay runs and timely disburse direct deposits or issue cheques. You can analyze your finances and see the liable tax amount or let the payroll software automate the entire filing procedure.

Moreover, payroll software allows homeowners to provide extra benefits like insurance plans to their nannies. You can keep a timesheet to employ people on a pay-per-hour contract and approve time-off requests from a centralized platform.

It's actually impossible for every homeowner to manually keep accounting records and file taxes for hiring households' help. With payroll software, they can put their home accounting on autopilot and focus on rewarding tasks.

Payroll Software for Nannies, A Summary

Incorporating payroll software into your household helps you file accurate taxes based on your helper or nanny's wages. Moreover, you can also deduct the social security and provide additional employee benefits. Payroll software ensures you're not liable for any claims.

SurePayRoll offers a dedicated solution to manage payroll for nannies and household helpers. It provides a simplistic interface with quality reporting tools that help you plan your finances. SurePayRoll is our suggested pick for payroll software that suits nannies. Visit the website to get started.

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