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5 Best Payroll Software For Trucking Companies

by Scott Max
I'll offer two ways to find the tool, software or service you need, keep reading our breakdown and recommendations, or tell us about your business and the problem you are trying to solve and we will advise you for free!

So, you are in the market for a Payroll Software that suits Trucking Companies.

Ideal, because in this article we have our compilation list for our top picks, and we compare the features and pricing for you. 

If you just want the best choice, we’ve added that right at the top of the article as this was what is most requested by our customers. So, that’ll be the “can’t go wrong” option. 

Otherwise, feel free to explore all the options we’ve reviewed on the market to find something that might fit you a little better.

Enjoy the list!

The Best Payroll Software Specifically For Trucking Companies

Trucking companies constantly track routes, deliver loads and hire new drivers. Payroll software that offers quality HR tools, enhanced background checking, route planner and payroll scheduling will be the perfect fit for this category. Have a look at the products below to choose the best payroll software for trucking companies:

1. Trucklogics 

Trucklogics is a payroll management platform for trucking businesses that offers an all-in-one solution. You can track income, run reports, store records, manage dispatches and schedule maintenance within Trucklogics. Additionally, it ensures you remain up-to-date with the driver's location for easy dispatching.

Trucklogics Features

Here are some exclusive features of Trucklogics:

Account Management: Trucklogics provides you with a real-time accounting management solution for your trucking business. It lets you manage income and transactions, plus track driver payments. With Trucklogics, you can reimburse fuel-ups, create settlements based on hauling fees and schedule recurring deductions.

Business Intelligence: Trucklogics is designed to provide you with real-time insights into your business's health. Its built-in business intelligence tools like route planning, fuel optimization and dispatch scheduling help you make informed decisions. Additionally, you can enter trip sheets based on odometer reading or have them populated automatically.

Trucking Maintenance and Custom Revenue Reports: Trucklogics increases the lifespan of your vehicles and reduces risks by setting up a preventive maintenance plan. Additionally, you can know your financial status and get a complete breakdown of the total revenue percentage with the custom revenue reports.

Driver Management: Trucklogics makes it possible to manage all your drivers in your fleet with a single solution. With Trucklogics, you can communicate with drivers, track settlements, decide access levels and plan their routes. Moreover, you can customize the payment methods and set truck or trailer preferences for drivers in the truck zone.

Load Board: Trucklogics allows you to search for DAT loads using power credentials. You can email prospects about your interest in the loads directly from the load board interface of Trucklogics. Trucklogics ensures your trucks are actively looking for loads and don't stay idle.

Trucklogics Pricing

Trucklogics offers 3 Subscription plans for its trucking management platform depending upon the fleet size.

The "Pro" plan starts at $29.95/month and offers driver settlement, routing and trip sheets.

The "Preferred" plan starts at $49.95/month and offers load management, recurring deductions and a load board.

The "Premium" plan starts at $69.95/month and offers trailer reports, fuel optimization and custom revenue reports.

2. Paychex

Paychex simplifies your payroll and HR. So you have more time to focus on business growth. It is an integrated suite of services that manages payroll, reporting and employee data. Paychex is not just for managers and business owners; your employees can also access their pay stubs or put up a holiday request from the self-service portal.

Paychex Features

Here are some exclusive features of Paychex:

Automation and ERTC: Paychex offers employee retention tax credit, helping business owners determine eligibility for tax returns and retroactively claim the credit. Additionally, Paychex automates payroll processing. So your employees get paid automatically once the monthly billing cycle arrives.

Paychex Flex: Paychex Flex is a mobile app from Paychex to help business owners automate payrolls and integrate employee data with the HR department. With Paychex Flex, you can simplify payroll administration and set scheduled payments. Additionally, you can set achievable objectives for your employees and award incentives or bonuses based on them.

Time & Attendance: With Paychex, you can accurately track employees' billable hours, whether they're working onsite or from home. Paychex ensures your payrolls are automatically in sync with the timesheets and attendance reports. Moreover, it automatically updates managers regarding time off requests.

Hiring Services: Paychex helps you find the right employee for your organization by showing the best-fit candidates and uncovering important information about potential employees. Additionally, it reduces the onboarding time by offering your new hires a self-service portal.

Digital Marketing and HR Services: Paychex offers an integrated data-driven lifecycle marketing platform that helps small businesses grow through personalized engagement. Additionally, it's also a total HR solution that helps you comply with state and federal regulations plus makes you aware of potential HR issues.

Paychex Pricing 

Paychex offers an On-demand pricing quote for its all-in-one payroll management system. Click on "Request Pricing" and input the company info to get started with a free quote.

3. Justworks

Justworks helps you run payroll seamlessly and takes care of benefits deductions and tax withholdings. You can make vendor and contract payments, onboard recruits and approve vacation requests without any extra charge. Additionally, Justworks comes with a time tracking integration to help you determine accurate billable hours.

Justworks Features

Here are some exclusive features of Justworks:

Employee Benefits: Justworks helps you meet the diverse needs of your team with access to a greater variety of employee health insurance plans. Your employees can seamlessly enroll-in and manage their coverage plans within the Justworks platform. Moreover, Justworks' data-driven underwriting process provides you with a holistic view of your team's requirements.

Efficient Payroll Platform: Justworks simplifies the online payroll process and automates direct deposits for full- and part-time employees. Additionally, you can sync timesheets with Justworks and streamline payroll with a robust time-and-attendance platform. Justworks ensures you comply with your local and federal employment regulations.

HR Management: Justworks handles the administrative HR tasks that bog you down, letting you focus on business expansion. You can onboard employees through the online dashboard and track business insights with customized reports. Justworks highlights the most relevant data points and presents them in a comprehensible manner.

Employee Management: With Justworks, you can manage all employee-related actions on one platform. It offers your workforce a self-service portal where they can access pay stubs and put up time off requests. Similarly, managers can approve or deny vacation requests within Justworks.

Full-service Support: Justworks provides full-service support for technical glitches or onboarding problems. You can access better employee benefits and streamline payroll with Justworks. Additionally, Justworks' certified HR consultants are available round-the-clock to offer tailored guidance.

Justworks Pricing

Justworks offers 2 Subscription plans for its payroll and HR management solution.

The "Basic" plan is priced at $59/month/employee and $49/month for your 50th employee onwards. It includes off-cycle payments, payroll tax filings, reporting and commuter benefits.

The "Plus" plan is priced at $99/month/employee and $89/month for your 50th employee onwards. It includes COBRA administration, medical insurance, health advocacy services and HR consulting.

4. Paycom

Paycom is attributed with being one of the first fully online payroll providers. It offers an employee-driven solution that helps you with talent acquisition, payroll, HR management and time tracking. Additionally, Paycom reduces post-payroll corrections by allowing your workforce to verify and approve their paychecks for accuracy.

Paycom Features

Here are some exclusive features of Paycom:

Applicant Tracking: Swift action is crucial to keep the best applicants from falling through the cracks during the hiring process. Paycom provides an applicant tracking system that helps you distribute jobs, create requisitions and evaluate candidates. Additionally, it offers e-verification and enhanced background checks for a seamless experience.

Onboarding: With Paycom, you can swiftly and seamlessly transition high-calibre recruits to productive contributors. You can ensure you retain your hard-won hires by streamlining the onboarding process. Paycom offers a self-service portal for employees where they can access training sessions and understand the work culture.

Tax Credits: Paycom's risk-free tax credits service identifies, secures and administers the government incentives available, improving your business's financial position. Additionally, it provides a financial incentive for business leaders to hire workers from groups that are underrepresented or face significant barriers to employment.

Garnishment Administration: With Paycom's garnishment administration, you can notify support when an employee is subject to garnished wages and let them handle the calculations and record-keeping. Moreover, the specialists administer garnishments by managing them from receipt of the order to expiration.

Expense Management: Paycom's expense management software simplifies the entire reimbursement process. It offers higher visibility into on-demand analytics and customizable reports on expense transactions, approval audits and spending by department.

Paycom Pricing

Paycom offers an on-demand pricing quote for its payroll management platform.

5. Zoho Payroll

Zoho Payroll is designed to help your business maintain federal and state tax compliance. It is an end-to-end platform that does everything for you, whether it's onboarding employees, or streamlining your payroll administration. Additionally, it is tightly integrated with the Zoho ecosystem and imports your payroll data automatically.

Zoho Payroll Features

Here are some exclusive features of Zoho Payroll:

Employees Management: Zoho Payroll ensures you chart the right course for managing your workforce from the day you hire your first employee. It offers fast employee onboarding and tax form generation plus manages exits efficiently. Moreover, your employees can view their personal details and access pay stubs on the Zoho Payroll platform.

Payroll Processing: Zoho Payroll offers intuitive features that help you prepare your pay runs and validate payroll input. You can generate gross to net pay stubs, personalize pay schedules, do online salary payments and reward employees with bonuses. Zoho Payroll ensures swift processing and efficient management to maintain your wage structure.

Payroll Benefits & Accounting: Zoho Payroll lets you associate non-wage benefits like retirement plans, health insurance and taxable benefits with employees. You can reward diligent employees for disciplined attendance by paying out unused leaves. Additionally, Zoho Payroll lets you choose expense liability accounts to track benefits automatically and prevent last-minute reconciliations.

Payroll Metrics: With Zoho Payroll, you can generate single-click reports that reflect your payroll. It lets you analyze your organization's payroll expenses with a summary report that classifies all financial contributions. Additionally, you can export the reports in multiple formats for deeper analysis.

Payroll Administration: Zoho Payroll ensures you make light work of time-intensive admin tasks and organize your wage structure efficiently. You can personalize the email templates by adding a human touch to your automated messages and turning on notifications for upcoming pay runs and tax filings.

Zoho Payroll Pricing

Zoho Payroll offers 1 Subscription plan for its Payroll management software. It is priced at $19/month plus an additional $3 for every employee and offers automatic payroll calculation, digital pay stubs, a self-service portal and direct deposit of salaries via Forte.

Why use Payroll Software at all?

Every business has to deal with tax filings, employee regulations and financial transactions. As your organization scales, your demands get bigger, and so does your workforce. At one point, it becomes troublesome to depend on manual entry from your accounting team. You must cross-check every detail and still can not be certain about missing out on errors.

Payroll software helps you manage employee onboarding and payroll, plus file accurate tax returns. You can schedule payments and recurring deductions to keep your payroll running even when you're unavailable. Additionally, you can offer employee benefits like retirement and insurance plans to your workforce.

Why should Trucking Companies use Payroll Software?

Trucking companies undertake shipment projects regularly and require a platform that allows them to track the route. Additionally, they also need to schedule pay runs for truck drivers, reimburse costs and gain financial insights.

Payroll software enables trucking companies to manage their entire business within one platform. It offers background screening and applicant tracking so you can swiftly onboard the best personnel. Payroll software transforms your business by automating all mundane procedures efficiently.

Additionally, trucking companies can use payroll software to track their payables and receivables. They can manage equipment costs, reconcile accounts and file accurate returns based on assets.

With payroll software, your trucking business will expand swiftly, and your workforce will be happy. You can include performance-based incentives or bonuses to reward diligent team members. Moreover, payroll software lets you manage time-off requests and approve final quotes.

Payroll Software for Trucking Companies, A Summary

Trucking companies have quite complex payroll management requirements as compared to other industries. They often pay truck drivers based on distance and require a platform that tracks load shipments to record accurate wages.

Trucklogics is a trucking management system that offers payroll scheduling and route planning and automatically updates trip sheets. It is our suggested pick for payroll software that suits trucking companies. Visit the website to get started.

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