1) Best Overall 🏆
The realm of project management software, offering robust features that solidify collaboration and efficiency.
2) Easiest To Use🥈
A software that streamlines tasks, offers a workflow builder, AI-powered analytics, and mobile accessibility.
3) Most Features 🥉
A versatile platform with workflow builder, metric-driven tool, workspace, team wiki, and other integrations..
So, you are in the market for a non profit project management software.
Ideal, because in this article we have our compilation list for our top picks, and we compare the features and pricing for you.
If you just want the best choice, we’ve added that right at the top of the article as this was what is most requested by our customers and what we see the best feedback with. So, that’ll be the “can’t go wrong” option.
Otherwise, feel free to explore all the options we’ve reviewed on the market to find something that might fit you a little better.
Enjoy the list!
The Best Non Profit Project Management Software Specifically
Non-profit organizations have distinct needs when it comes to project management. The ideal software for them prioritizes budget-friendly solutions without compromising on functionality.
Features like task tracking, team collaboration, and volunteer coordination are essential.
Additionally, donation tracking and reporting tools can be invaluable.
The best platforms also provide intuitive user interfaces and customizable templates tailored for non-profit projects. By utilizing these specialized tools, non-profits can streamline operations, ensure timely project completion, and maximize the impact of their initiatives.
Monday integrates client emails, collects leads with forms, and refines marketing campaigns through scrupulous analysis that greatly enhances your relationship with clients and creates more business opportunities. It’s an easy-to-use platform that simplifies organizational tasks for sales and marketing teams.
Here are some features that make Monday a unique CRM:
- Software development: Monday provides templates to help your technical team quickly organize tasks, find bugs and improve iterations. You can add indicators to let the team know what you are working on and analyze the resource allocation. Every project has a specific ID that can be used; to track it among other tasks. Clients will automatically be alerted once the error is solved to reduce downtime and keep customers updated.
- HR structuring: Monday lets users manage recruiting process and track employee progression through its HR tools such as Applicant Tracker, Employee Engagement, Attendance Tracker, Recruitment Tracker, and Vacation Tracker. You can boost the team spirit of your employees by creating specific goals and giving constructive feedback on their work.
- Inventory Management: Businesses can record product and asset details while setting automation to get regular updates about sales and inquiries. You can create new templates to match the company’s requirements and integrate Monday with other applications to make the tasks easier. Moreover, Monday generates a unique QR code for each product so your clients can coherently buy the inventory.
- Marketing and Creative attributes: Monday can bridge the gap between creative thinking and marketing strategies by merging them into a single platform. You can create visualizations on campaign effects, share ideas and create personalized operations to make information accessible for employees.
- Sales operations: Monday offers CRM customization to make the leads attainable and manage all opportunity stages at a single interface. You can see the combined effect of marketing and sales campaigns to make adjustments accordingly. Moreover, businesses can centralize the available data for ease of use and synchronization of operations.
- IT workspace: You can add educational content for new recruitments to learn skills faster and ensure quality work. Monday lets you set access permissions for tasks and strictly follows security protocols to prevent cyber attacks on your CRM database. You can integrate IT tools and put technical work in order on Monday.
Monday CRM offers 4 pricing options depending upon your business size and requirements.
“Individual” plan is free of cost and lets users record work-related activities.
“Basic” plan is priced at $10/month for a single user and offers 5GB storage along with customer support.
“Standard” plan is worth $14/month for a single user and offers additional collaboration tools.
“Pro” subscription costs $27/month for an individual and offers chart view along with time tracking.
“Enterprise” plan is made specifically for large businesses and includes quality security features. You can contact support to get a quote on the “Enterprise” package.
All important projects involve groups of people coming together to achieve a shared goal. Asana is a tracking and project management software that allows teams to collaborate on tasks and track progress. It simplifies communication and data sharing, allowing you; to stay up-to-date with the latest project requirements.
Here are some exclusive features of Asana:
- Workflow builder: Asana provides visual tools to efficiently create workflows that simplify your execution and management tasks, helping your teams stay connected from initiation to completion. With the workflow builder, you can systemize; the information intake and capture ideas more easily.
- Workload management: With Asana’s coherent workload management, you can ensure your teams are not overwhelmed by the tasks and can easily schedule their work. Project managers can get a clear overview of what’s happening inside the workspace to promote balance.
- Resource Allocation: It allows you to reassign high-priority tasks to more suited employees with just a few clicks. You can easily analyze the current progression and send the relevant details to the assigned personnel for a seamless transition.
- Views and Reporting: Asana provided real-time analytics and insights through AI-powered reporting tools that assist you in setting realistic objectives for your teams. You can specify the criteria and generate reports to see progress across projects.
- Project Synchronization: It enables users to see contextual information regarding the same task across different project teams without duplications. So project managers can assess the employee’s work performance.
- Data security enhancement: Asana allows you to export data to a dedicated server for your business, boosting network security. Users can easily delete or reset their current workspaces to start anew effortlessly.
- Mobile accessibility: Asana is accessible from iOS and Android devices to help you stay on top of project management anytime, anywhere. You can update task status, check schedules and have conversations with your teams.
- Robust rest API: Asana supports seamless integration with several reporting tools and allows automation; to quickly execute tasks across other platforms. You can connect GitHub, Harvest and Slack to track project status or view any recent code edits.
Asana offers 3 Pricing options for users to serve their unique project management requirements.
The “Basic” plan is for individuals or businesses looking to get started with Asana and understand its core function. It’s a free subscription plan that provides rudimentary features of Asana.
The “Premium” plan provides access to Asana’s “Workflow Builder” and lets users create multiple timelines within the interface to manage and reassign overlapping tasks. It is priced; at $10.99/user/month upon annual billing.
The “Business” plan is for enterprises looking to maintain scalability and handle the huge workload. It provides access to all exclusive features of Asana. “Business” plan is priced; at $24.99/user/month upon annual billing.
Trello allows your project teams to work together and maintain coordination between all departments within your business organization. It empowers project management by providing; the necessary tools and workflows to keep up with the scaling demands.
Trello centralizes your project details in one collaborative location, making it easier to track, manage and complete multiple tasks.
Here are some exclusive features of Trello:
Multiple Views: Trello offers users the ability to switch between their preferred; views and brings a unique perspective to project management. It enables you swiftly execute your ideas into actions by providing clear visibility into every ongoing task. Trello Board view breakdown the project into multiple steps and updates the Workspace every time a task is near completion.
Dashboard: With the dashboard, you can gain actionable insights into your business processes so you can prevent bottlenecks and maintain efficiency. It allows users to customize key metrics and anticipate a team’s requirements.
Trello Maps: Trello provides inbuilt interactive maps tl track field services and views the locational information pertinent to every project. It’s a valuable feature for businesses that have agents in the field and allows managers to track the latest updates regarding what’s happening in different project sites.
Butler: Trello offers an automation feature named “Butler” that allows you to create no-code integrations, workflows and bots to automate repetitive procedures. You can set pre-defined instructions for every automation and ensure the system quickly updates the relevant members every time a task is completed. You can turn on the suggestion feature, and Trello will identify your repetitive actions to suggest single-click automation that simplify your workload.
Power-ups: With Trello’s featured Power-ups, users can add third-party plugins to enhance the functioning within their Workspace. You can integrate valuable tools like; Jira, Google Drive, Slack and any other relevant sources to access your files and documents within Trello’s unified database.
Template creation and customization: Users can switch between templates to provide their teams with a blueprint for efficient project management. You can access the templates made by other users and create new ones to share with the Trello community. It helps you go digital with your work management and allows customization to the existing templates so they can meet your specific project requirements.
Trello offers 4 Pricing options for businesses to use the platform for project management.
The “Free” plan offers unlimited storage along with intrinsic project management tools and is best for teams looking to get acquainted with Trello.
The “Standard” plan offers advanced checklists, along with the basic features included in the “Free” pricing option. It is priced; at $5/user/month upon annual billing.
The “Premium” plan offers a dashboard view to get analytical insights along with the features included in the “Standard” pricing option. It is priced; at $10/user/month upon annual billing.
The “Enterprise” plan allows users to maximize Trello’s functionality and create unlimited workspaces. It is priced; at $17.5/user/month upon annual billing.
Basecamp is a highly effective project management software that allows users to collaborate and track project status whether working closely or remotely. You can access all interactions and project data within a single platform and transform the way you pursue tasks.
Here are some exclusive features of Basecamp:
Scalability: Unlike most project management tools, Basecamp does not charge organizations based on the number of users, helping you control costs while your business scales. So as your business requirements increase, Basecamp will start becoming more cost-effective for your operations.
Campfire: Campfire is the team chat feature offered by Basecamp; that connects you with your colleagues and team members. You can conversate, share documents or send links to reports in a two-way communication channel.
Automatic Check-ins: Basecamp allows users to create automatic check-in schedules to get regular task updates from their employees or subordinates. Basecamp will ask the inputted question on the set periods and organize the responses so you can go through them easily.
Client access: With Basecamp, you can add clients into relevant workspaces so they can oversee the progress. You can decide what is visible to your clients by setting a task status as “Team only” or “Client view”. If you accidentally share an ongoing project or a private file, you can simply switch the task status to keep it from the clients.
Scheduling: You can design milestones and integrate them into the calendar. So you don’t miss out on crucial deadlines or events. Moreover, Basecamp allows you to personalize the notifications. So you are not bombarded with work mails or reminders outside your work hours.
Cascading Notifications: Basecamp identifies which device you are using currently and sends project notifications on that device. If you’re on a laptop or a desktop, you’ll not get updates on your mobile and vice versa. It streamlines your work updates and helps you stay organized.
Trix: Basecamp offers a no-code text editor consistent with all devices. You can create content, write HTML codes for your website or drag in files and images from the database to simplify text editing tasks.
Colorcoding: With colorcoding, you can highlight valuable; documents, images or files to make them easily identifiable. It eliminates the need to scour through the entire database or project lifecycle to locate a relevant record.
Basecamp offers 2 Pricing options for users looking to incorporate efficient project management software into their personal life or business.
The “Basecamp Personal” provides 1GB storage and allows you; to add up to 20 users. You can manage 3 Projects simultaneously with this plan. It’s a free subscription plan and is perfect for students of small-scale businesses.
The “Basecamp Business” provides you complete access to all available functionalities of Basecamp; You can add unlimited users without paying any extra amount. It is priced; at $99/month.
Clickup offers a unique project management platform with customizable features to help users efficiently deal with the workload and stay on time with submissions. ClickUp’s greatest strength is that it helps you create an idiosyncratic hierarchy according to your company’s special requirements.
Here are some exclusive features of Clickup:
Notifications: Clickup provides real-time notifications to help you stay up-to-date while working with other teams or collaborators. They are grouped: by task with extra context and are only cleared; when you accomplish the objective. Additionally, you can choose the actions to perform on an issue from your personal notification tab.
Inbox: Any task assigned to you will appear in your inbox. It automatically segments tasks that have started from the ones that are yet to be initiated. Here, you can set alerts for yourself and your team members to get updates for every minute detail.
Favourites and Quickswitch: Clickup allows you; to navigate quickly through crucial projects and tasks by adding them into your favourites. Additionally, you can press “K” and quickly switch to the Favorites section or search for a particular task.
Multitask Toolbar: With the Multitask Toolbar, you can apply changes to several tasks at once by selecting the relevant ones. It saves you the time to individually go through; every issue and identify the problem by automatically notifying you of the ongoing complexities.
Permissions: With Clickup, you can limit the user’s access by setting permissions. It ensures that only the relevant profiles have the ability to change things around in your business and helps you maintain the smooth running of operations.
Slash Commands: Clickup offers keyboard slash commands that enable you to set shortcut keys for task data and formatting. By pressing the “/” button, you can access the task menu space and make new assignments or set deadlines.
Dashboards: With ClickUp’s Dashboards, you can personalize the reporting tools and populate your workspace with extensive reports and valuable charts. It offers great overviews of your ongoing projects so you can fulfil the requirements set by the client and deliver impeccable service.
Clickup offers 5 Pricing options for users to incorporate project management tools into their business.
The “Free Forever” plan comes at absolutely no cost and offers 100MB storage along with collaborative workspaces.
The “Unlimited” plan is priced at $9/user/month and provides unlimited integrations plus Gantt charts.
The “Business” plan is priced at $19/user/month and provides custom exporting plus advanced automation to further revolutionize your business.
The “Business plus” plan is priced at $29/user/month and provides custom subtasks and role creations.
The “Enterprise” plan offers all available features of Clickup. You can contact the sales team to get a quotation for this subscription.
Why use a Project Management Tool at all ?
Using a project management tool streamlines tasks, enhances team collaboration, and ensures timely delivery. It provides a centralized platform to track progress, allocate resources, and set deadlines. By visualizing tasks and milestones, teams can prioritize work and address bottlenecks. Ultimately, such tools boost efficiency, improve communication, and increase the likelihood of project success.
Why opt for Non Profit Project Management Software ?
Non-profit organizations operate with different objectives and constraints compared to their for-profit counterparts. While both aim for efficiency and effectiveness, non-profits often juggle multiple stakeholders, rely heavily on volunteers, and operate within tight budgets. These unique challenges make it imperative for non-profits to utilize tools tailored to their specific needs.
One of the most pressing concerns for non-profit organizations is budget management. With limited funds and a significant reliance on donations, non-profits need to ensure that every dollar is spent wisely. Generic project management software might offer budget tracking, but non-profit specific tools delve deeper. They allow organizations to track donations, ensure funds are allocated correctly, and provide detailed financial reports. This granularity in financial management ensures transparency, a crucial aspect for maintaining donor trust and securing future funding.
Unlike traditional businesses, non-profits often depend heavily on volunteers. These individuals, while passionate and committed, might not be available full-time. Non-profit project management software is designed with features that facilitate volunteer scheduling, track their hours, and even provide tools for recognition and engagement. By optimizing volunteer coordination, non-profits can make the most out of the invaluable time these individuals provide.
Non-profits interact with a diverse range of stakeholders, from donors and beneficiaries to volunteers and partners. Each group requires different types of communication and reporting. Tailored project management tools allow organizations to segment their stakeholders, customize communications, and provide the right level of detail to each group. Such targeted communication not only keeps everyone informed but also fosters stronger relationships and trust.
Every non-profit has a unique mission, and their projects reflect that diversity. Generic project management tools come with standard templates, but non-profit tools often provide customizable templates aligned with common non-profit initiatives. Whether it’s organizing a fundraising event, launching an awareness campaign, or initiating community service, these templates expedite the planning process. They encapsulate best practices and ensure that crucial steps aren’t overlooked.
The success of non-profit projects isn’t just measured in financial terms. The impact on communities, environmental improvements, and societal changes are some of the metrics non-profits prioritize. Specialized project management software provides tools to measure and report on these non-traditional metrics, ensuring organizations can showcase their impact effectively. By quantifying their achievements, non-profits can attract more donors, volunteers, and partners, furthering their mission.
In the dynamic and challenging environment of non-profit operations, having the right tools can make a significant difference. Non-profit project management software, with its tailored features and functionalities, offers organizations the precision and flexibility they need. By addressing the unique challenges faced by non-profits, these tools enable them to maximize their impact, optimize resources, and foster lasting relationships with their stakeholders. In an era where efficiency and transparency are paramount, opting for non-profit-specific project management tools is a strategic choice for any mission-driven organization.
Non Profit Project Management Software, A Summary
Non-profit organizations require specialized project management tools tailored to their unique challenges.
These tools offer optimized budget management, volunteer coordination, targeted stakeholder communication, customizable templates, and impactful measurement capabilities.
Using them ensures efficiency, transparency, and a greater societal impact.
Monday excels as a non-profit project management software due to its user-friendly interface, customizable features, efficient volunteer coordination, detailed budget tracking, and robust stakeholder communication tools.
It streamlines operations while maximizing transparency and impact for non-profits.
What Project Management Software would you recommend?
In short, It’s Monday.com.
It’s a platform that simplifies communication across teams and helps hit goals faster, with team management software that maximizes productivity and empowers everyone to work smarter together. You can’t go wrong with Monday.com.
“🚀Try Monday.com For Free, It’s my favorite Project Management Software to use and recommend.” -Scott Max
Monday.com is a user-friendly project management platform that offers powerful tools to streamline complex workflows for larger companies, ensuring efficient operations and delivering impressive project outcomes. Monday.com has you covered for your: Team Projects, Service, Sales, CMS, Operations, and Marketing needs.
For more details, read our Monday.com Review.