5 Best White Label Project Management Software

Quick links for the Best Project Management Software

1) Best Overall 🏆


The realm of project management software, offering robust features that solidify collaboration and efficiency.

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2) Easiest To Use🥈


A software that streamlines tasks, offers a workflow builder, AI-powered analytics, and mobile accessibility.

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3) Most Features 🥉


A versatile platform with workflow builder, metric-driven tool, workspace, team wiki, and other integrations..

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So, you are in the market for a white label project management software.

Ideal, because in this article we have our compilation list for our top picks, and we compare the features and pricing for you. 

If you just want the best choice, we’ve added that right at the top of the article as this was what is most requested by our customers and what we see the best feedback with. So, that’ll be the “can’t go wrong” option. 

Otherwise, feel free to explore all the options we’ve reviewed on the market to find something that might fit you a little better.

Enjoy the list!

The Best White Label Project Management Software Specifically 

White label project management software provides businesses with the tools to organize tasks, track progress, and collaborate seamlessly, while allowing customization to reflect the company’s brand. 

Among the best, we find software that offers intuitive dashboards, real-time updates, and robust reporting features. Such platforms cater to teams of all sizes, ensuring efficiency in operations. 

By opting for a white-label solution, businesses not only get a powerful PM tool but also maintain brand consistency.

1. Monday

Monday integrates client emails, collects leads with forms, and refines marketing campaigns through scrupulous analysis that greatly enhances your relationship with clients and creates more business opportunities. It’s an easy-to-use platform that simplifies organizational tasks for sales and marketing teams.

Monday Features

Here are some features that make Monday a unique CRM:

  • Software development: Monday provides templates to help your technical team quickly organize tasks, find bugs and improve iterations. You can add indicators to let the team know what you are working on and analyze the resource allocation. Every project has a specific ID that can be used; to track it among other tasks. Clients will automatically be alerted once the error is solved to reduce downtime and keep customers updated.
  • HR structuring: Monday lets users manage recruiting process and track employee progression through its HR tools such as Applicant Tracker, Employee Engagement, Attendance Tracker, Recruitment Tracker, and Vacation Tracker. You can boost the team spirit of your employees by creating specific goals and giving constructive feedback on their work.
  • Inventory Management: Businesses can record product and asset details while setting automation to get regular updates about sales and inquiries. You can create new templates to match the company’s requirements and integrate Monday with other applications to make the tasks easier. Moreover, Monday generates a unique QR code for each product so your clients can coherently buy the inventory.
  • Marketing and Creative attributes: Monday can bridge the gap between creative thinking and marketing strategies by merging them into a single platform. You can create visualizations on campaign effects, share ideas and create personalized operations to make information accessible for employees.
  • Sales operations: Monday offers CRM customization to make the leads attainable and manage all opportunity stages at a single interface. You can see the combined effect of marketing and sales campaigns to make adjustments accordingly. Moreover, businesses can centralize the available data for ease of use and synchronization of operations.
  • IT workspace: You can add educational content for new recruitments to learn skills faster and ensure quality work. Monday lets you set access permissions for tasks and strictly follows security protocols to prevent cyber attacks on your CRM database. You can integrate IT tools and put technical work in order on Monday.

Monday Pricing

Monday CRM offers 4 pricing options depending upon your business size and requirements.

“Individual” plan is free of cost and lets users record work-related activities. 

“Basic” plan is priced at $10/month for a single user and offers 5GB storage along with customer support.

“Standard” plan is worth $14/month for a single user and offers additional collaboration tools. 

“Pro” subscription costs $27/month for an individual and offers chart view along with time tracking.

“Enterprise” plan is made specifically for large businesses and includes quality security features. You can contact support to get a quote on the “Enterprise” package.

2. Asana

All important projects involve groups of people coming together to achieve a shared goal. Asana is a tracking and project management software that allows teams to collaborate on tasks and track progress. It simplifies communication and data sharing, allowing you; to stay up-to-date with the latest project requirements.

Asana features

Here are some exclusive features of Asana:

  • Workflow builder: Asana provides visual tools to efficiently create workflows that simplify your execution and management tasks, helping your teams stay connected from initiation to completion. With the workflow builder, you can systemize; the information intake and capture ideas more easily.
  • Workload management: With Asana’s coherent workload management, you can ensure your teams are not overwhelmed by the tasks and can easily schedule their work. Project managers can get a clear overview of what’s happening inside the workspace to promote balance.
  • Resource Allocation: It allows you to reassign high-priority tasks to more suited employees with just a few clicks. You can easily analyze the current progression and send the relevant details to the assigned personnel for a seamless transition.
  • Views and Reporting: Asana provided real-time analytics and insights through AI-powered reporting tools that assist you in setting realistic objectives for your teams. You can specify the criteria and generate reports to see progress across projects.
  • Project Synchronization: It enables users to see contextual information regarding the same task across different project teams without duplications. So project managers can assess the employee’s work performance.
  • Data security enhancement: Asana allows you to export data to a dedicated server for your business, boosting network security. Users can easily delete or reset their current workspaces to start anew effortlessly.
  • Mobile accessibility: Asana is accessible from iOS and Android devices to help you stay on top of project management anytime, anywhere. You can update task status, check schedules and have conversations with your teams.
  • Robust rest API: Asana supports seamless integration with several reporting tools and allows automation; to quickly execute tasks across other platforms. You can connect GitHub, Harvest and Slack to track project status or view any recent code edits.

Asana Pricing

Asana offers 3 Pricing options for users to serve their unique project management requirements.

The “Basic” plan is for individuals or businesses looking to get started with Asana and understand its core function. It’s a free subscription plan that provides rudimentary features of Asana.

The “Premium” plan provides access to Asana’s “Workflow Builder” and lets users create multiple timelines within the interface to manage and reassign overlapping tasks. It is priced; at $10.99/user/month upon annual billing.

The “Business” plan is for enterprises looking to maintain scalability and handle the huge workload. It provides access to all exclusive features of Asana. “Business” plan is priced; at $24.99/user/month upon annual billing.

3. Teamwork

Teamwork offers a flexible project management solution that enables you to manage the entire project lifecycle. You can collaborate easily across teams or clients by using comments on tasks to communicate in context. Teamwork offers all necessary functionalities to systemize your work proceedings and ensure you don’t have to switch platforms.

Teamwork Features

Here are some exclusive features of Teamwork:

Portfolio Boards: Portfolio boards take the task level concept of board view and bring it to a higher project level, allowing you to get a top-level visualization of project progressions. It offers advanced automation so you can create triggers to reassign a high-priority project automatically

Workload Planner: With Teamwork’s Workload Planner, you can manage and understand your team’s capacity. If your employee goes over their work capacity, you’ll see a visual identifier so you can redistribute pending tasks to available team members. Workload planner ensures you don’t overbook your team members and maintain a sustainable productivity level.

Dashboards: Teamwork’s Dashboard gives you fully customizable overviews of your projects. You can personalize which projects will be displayed depending on; a variety of data points. Moreover, every dashboard is shareable with the entire company. You can rearrange modules and get an interactive experience, allowing you; to drill down and get a better understanding of data.

Teamwork Spaces: Teamwork Spaces is a smarter kind of knowledge base that makes documentation easier to find. With Teamwork Spaces, you can plan projects seamlessly. You can link any space within a project and keep essential information in one central location.

Gantt Chart: Gantt chart offers a timeline overview of your project. Any project with task lists will have an automatically generated and fully interactive Gantt view within Teamwork. You can use colour codes to highlight tasks and enable visibility for any task dependencies. The timeline is fully interactive, being both zoomable and scrollable.

Teamwork Pricing

The “Free Forever” plan costs $0 and is best for individuals or budding businesses. You can add up to 5 users.

The “Deliver” plan is priced at $10/user/month upon annual billing and requires a minimum of 3 users. You get time tracking, an agile view with workflows, a collaborative document editor and intake forms.

The “Grow” plan is priced at $18/user/month upon annual billing and requires a minimum of 5 users. You get project portfolio workflows, resource scheduling, utilization reports and project time budget.

The “Scale” plan offers profitability reports, unlimited financial budgets and an advanced resource scheduler. You can contact the sales team to get a pricing quote.

4. Celoxis

Celoxis is an integrated and highly personalizable project management platform that provides a singular channel of truth for all enterprise project management problems. It offers real-time information on project status, finances and resource capacities, enabling prioritization and tradeoff decisions; with full visibility into business impact.

Celoxis Features

Here are some exclusive features of Celoxis:

Project Request Tracking: With Celoxis, you can aggregate project requests from various channels and prioritize them based on client profile or profit margin. Additionally, you can assess every project and ensure you have the required workforce for the job. Celoxis enables you to check the availability of your employees. So you don’t assign high-priority tasks to already overworked team members.

Project Accounting: Celoxis provides real-time visibility into project budgets and profitability. You can use revenue forecasting, custom financial KPIs, plus profit and margin tracking to allocate the right funds and resources to the project. Additionally, Celoxis updates the project requirements continuously and updates the assigned personnel about the latest advancements.

Workflow Apps: Celoxis provides business management alongside project planning by enabling you to use built-in workflow apps that empower your business. You can recognize risks, identify bugs, create new routing rules and solve critical issues with custom workflows.

Resource Management: Celoxis allows you to analyze your business resources and allocate them smartly to ensure maximum availability to clients and projects. It offers capacity planning and instant overload alerts to alert you when a team member goes over the limit. With Celoxis, you can ensure that no one in your team stays underutilized.

Dynamic Dashboards and Reports: Celoxis consolidates data points and provides; an accurate depiction of your project proceedings in its dashboard. You can create custom drill-down charts to analyze hardly identifiable issues and solve them instantly. Additionally, you can personalize the dashboard widgets and layouts to give you complete freedom over your working process.

Team and Client Collaboration: Celoxis understands that productive teams and client relations add real value to the business. You can hold online discussions on projects; with your team members and engage clients on the client portal to ensure you manage the crucial facets of your business effortlessly.

Celoxis Pricing

Celoxis offers 2 Pricing options that cater your specific business requirements and help you expedite the project execution.

The “Cloud” plan is priced at $25/user/month and offers a 2GB file space per user. It requires a minimum of 5 users.

The “On Premise” plan is priced at $450/user and is billed: only once. You get free upgrades for a lifetime and support for 1 Year.

5. Smartsheet 

Smartsheet provides users with a plethora of features within a single unified interface, making it easier to successfully implement strategies for projects and assess the ongoing tasks. Businesses can easily streamline processes and increase efficiency to complete more projects and serve more clients.

Smartsheet Features

Here are some exclusive features of Smartsheet:

Team Collaboration: With Smartsheet, you can add relevant team members to the project workspace and provide a platform to discuss the next step and collaborate effectively. It ensures your business can work dynamically on a no-code platform and everyone is on-page with the latest advancements.

Workflow automation: Smartsheet provides powerful automation tools to manage repetitive tasks with unique workflows. It enables your team members to work on more demanding tasks and maintain a high level of productivity. Workflow automation empowers your business by allowing users to customize workflows as per their requirements and combine multiple actions for swift functioning.

Content management: Content production and management are essential for every business to entice clients into availing services. With Smartsheet, your designers have access to all relevant tools required to produce and review the content. You can include the content tasks within reporting tools to get a clear overview. It eliminates bottlenecks by allowing you to add multiple content reviewers and maintain a constant production rate.

Secure request management: Smartsheet offers a dynamic view of sharing control and access permissions. It enables you to maintain a reliable security level for business processes and manage the work requests; by using the pre-built form to accumulate and automate project data.

Governance administration: Smartsheet allows project managers to administer ongoing processes and assign the pending tasks to the available personnel. It heightens the security level; by providing you with complete visibility of all users. So you can successfully manage and change the access permissions.

Digital Asset Management: Smartsheet supports integration with Brandfolder, making it easier to manage your digital content, files and documentation. It empowers your creative teams to effectively distribute the assets among other users organize the asset metadata with intelligent tools.

Work Insights: Smartsheet provides quality insights to your employees. So they can easily complete the tasks by making better decisions. You can share work reports with the stakeholders and clients to keep them aligned; with the ongoing processes.

Smartsheet Pricing

Smartsheet offers 3 Pricing options for users looking to streamline their business processes with quality project management tools.

The ” Pro” plan is priced at $9/user/month and provides access to the basic features of Smartsheet. It is ideal for individuals or new businesses interested in Smartsheet.

The “Business” plan is priced at $32/user/month and requires a minimum of 3 users. It allows you to create unlimited; Workflow automation and provides a Brandfolder integration.

The “Enterprise” plan allows you to customize your Smartsheet experience and choose the; features you require. You have to contact the sales team and mention your requirements to get a price quotation.

Additionally, you can opt for “Smartsheet advance” to get complete access to all features. It is further divided: into “Silver”, “Gold”, and “Platinum” plans. You can contact the sales team to get a price quotation.

Why use a project management tool at all ?

Project management tools streamline operations, ensuring teams work efficiently and meet targets. 

They facilitate clear communication, centralize task organization, and provide real-time progress insights. 

By reducing manual tracking and guesswork, these tools minimize errors and boost productivity. 

They foster collaboration, making it easier for teams to share resources and feedback. 

In today’s fast-paced environment, a project management tool is crucial for staying on track and ensuring project success.

Why should users opt for White Label Project Management Software?

In today’s digital age, businesses are constantly looking for ways to stand out and offer unique experiences to their clients. While the quality of service is paramount, the way it’s presented can significantly influence perceptions. This is where White Label Project Management Software comes into play. 

At its core, white label software is a product produced by one company but rebranded and sold by another. This allows the selling company to offer a product that aligns with its brand image and ethos without the need to develop it from scratch. In the context of project management, white label solutions provide businesses with the necessary tools to oversee projects, allocate resources, and ensure timely delivery, all under their brand’s banner.

One of the most compelling reasons businesses opt for white label solutions is the ability to maintain a consistent brand image. When clients interact with a tool that resonates with the brand they trust, it reinforces their confidence in the service provided.

Developing a robust project management tool can be a daunting task, both in terms of time and finances. White label software bypasses the development phase, providing businesses with a ready-made solution that can be quickly and economically customized.

In competitive markets, time is of the essence. White label solutions allow businesses to deploy their tools rapidly, ensuring they remain ahead of the curve and meet client demands efficiently.

As businesses grow, their needs evolve. White label solutions are inherently designed to be adaptable. This means that as a company expands, the software can be scaled up or modified to meet its changing requirements.

White label providers often have a dedicated team to support the rebranded product. This ensures that any issues are resolved quickly and efficiently, minimizing disruptions.

White Label Project Management Software presents a unique opportunity for businesses. It seamlessly blends the benefits of a tailor-made solution with the efficiency of a pre-built product. For companies aiming to strike a balance between customization and efficiency, such software is a compelling choice. 

It not only enhances the client experience through consistent branding but also provides robust functionalities that are crucial for project success. In an age where brand image and operational efficiency are key, white label solutions emerge as the frontrunners in the world of project management tools.

White Label Project Management Software, A Summary

White Label Project Management Software allows businesses to utilize a pre-developed tool customized with their branding. Offering rapid deployment and cost-efficiency, it ensures consistent brand image while providing robust project management features, making it a blend of personalization and professional functionality.

Choosing Monday for project management offers a user-friendly interface, powerful automation, and customizable dashboards. Its visual task tracking, coupled with extensive integrations, fosters collaboration and ensures efficient workflow. 

Monday’s adaptability makes it ideal for diverse teams, enhancing productivity and simplifying complex projects.

What Project Management Software would you recommend?

In short, It’s Monday.com.

It’s a platform that simplifies communication across teams and helps hit goals faster, with team management software that maximizes productivity and empowers everyone to work smarter together. You can’t go wrong with Monday.com.

“🚀Try Monday.com For Free, It’s my favorite Project Management Software to use and recommend.” -Scott Max

Monday.com is a user-friendly project management platform that offers powerful tools to streamline complex workflows for larger companies, ensuring efficient operations and delivering impressive project outcomes. Monday.com has you covered for your: Team Projects, Service, Sales, CMS, Operations, and Marketing needs.

For more details, read our Monday.com Review.