5 Best CRM for HR

So, you are in the market for a CRM that suits HR

Ideal, because in this article we have our compilation list for our top picks, and we compare the features and pricing for you. 

If you just want the best choice, we’ve added that right at the top of the article as this was what is most requested by our customers. So, that’ll be the “can’t go wrong” option. 

Otherwise, feel free to explore all the options we’ve reviewed on the market to find something that might fit you a little better.

Enjoy the list!

What CRM would you recommend?

In short, It’s Monday.com CRM

It’s very well rounded, well priced, feature-rich with a large community of support and a very top-notch set of tutorials for every use case. You can’t go wrong with Monday.com. It’s the software we use with our clients at our ad agency.

“🚀Try Monday.com CRM For Free, It’s my favorite webinar software to use and recommend.” -Scott Max

Monday.com is a user-friendly CRM platform that provides advanced solutions with its robust marketing tools. It allows larger companies with complex workflows to perform efficiently and produce nifty results. Monday.com has you covered for your: Service, Sales, CMS, Operations, and Marketing needs.

For more details, read our Monday.com Review.

The best CRM specifically for HR

The HR department is fundamental to a business’s success as it aligns your strategies and is focused; on seamless implementation. It finds the best fit for every particular project based on past work and helps you execute tasks swiftly. A CRM that provides employee management recruitment capabilities and allows you to assess the resumes will be the perfect match for this category. Have a look at the products below to choose the best CRM for HR:

1. Microsoft Dynamics

Microsoft Dynamics is perfect software for connecting clients, products, people and operations, all from a single tool that can be implemented through an infinite number of options. However, it is a payment tool that will require training time for you to be able to use it to its full potential. For this tool, programming knowledge is necessary. However, once you know how to use it, you will easily be able to simplify and connect business processes, improving customer interactions and facilitating growth.

Get Started with Microsoft Dynamics🔥

Microsoft Dynamics 365 Features

Microsoft Dynamics 365 provides ERP and CRM services on a single platform. It offers a clear view of how sales and marketing efforts are going with automated and intelligent data analysis. You can use tools powered by AI and machine learning to get better insights into your business.

Here are some unique features offered by Dynamics 365:

• Unified Communications: Dynamics 365 allows you to connect with clients through “Microsoft Teams” and simplify the sales process. You can call meetings, have a conversation and send any valued offer or detail in a minute.
• Advanced AI tools: You can predict sales based on the latest marketing strategy and conversion rate with Dynamics 365’s AI-powered tools. It allows you to generate revenue, set automated tasks, analyze data in a 360⁰ manner and much more according to your requirements.
• Finance and Operations management: Dynamics 365 has a financial analysis tool that can help you manage commercial operations and record every transaction. You can store credit card details, annotate tasks and accelerate training for new employees in the organization. Moreover, Dynamics 365 allows a smooth transition of complex workflows and management operations on the CRM.
• Asset Management: You can list your business assets on the supply chain within Dynamics 365 and efficiently manage all the related information, maintenance activities while reducing redundant costs. 
• Power supply chain agility: Dynamics 365 can help your business’s profitability through quick lead conversion and high-quality analysis. You can engage better with clients, set priorities, create automated bots, so your sales team has a better chance of securing the opportunity.
• Smart Maintenance: Dynamics 365 suggests approaches to grow your business and increase product longevity with safety through smart maintenance. You can keep a catalog and add relevant notes to help the sales team with the pitch.
• Visual editor: Dynamics 365 lets you create charts, graphs and organizational workflows to simplify performance metrics. You can set the parameters and get different points of view regarding business development.
• Learning Paths: Dynamics 365 provides educational content to help you get familiar with CRM services and implement their use throughout the organization. You can access several how-to guides, watch videos and participate in interactive sessions to get a grip on Dynamics 365.

Microsoft Dynamics 365 Pricing

Dynamics 365 allows users to choose packages according to their business niche.

Customer Data Platform is available for $1452/month for a single user and $968/month as an add-on plan. You can get a customer voice function for an extra $194/user for a month.

The sales tools are available in 3 different plans. “Sales Professional” is priced at $63/month and $19/month as an add-on. “Sales Enterprise” is worth $92/month for an individual and $19/month as an add-on. “Sales Premium” is priced: at $131/month for a single user, and “Microsoft Relationship Sales” is available for $134/month.

“Finance” package is priced at $172.5/month/user and $29/user/month as an add-on. “Project Management” tools are worth $116.5/user/month and $29.14/user/month as an add-on subscription.

Dynamics 365 has particular subscription plans for small and medium businesses to fast-track their sales process. “Business Central Essentials” is priced at $68/user/month, “Business Central Premium” is available at $97.2/user/month, “Customer Service Professional” is worth $48.6/user/month and “Sales Professional” is priced: at $63.2/user/month.

2. Sage CRM

Sage is a company that has a multitude of tools of all kinds: accounting, billing, finance, warehousing, manufacturing, payroll, employees and much more. Among them, Sage CRM stands out, one of the most popular options in the market, which cannot be defined as easily intuitive, but as practical (once you know how its working mechanics work).

Get Started with SageCRM🔥

Sage CRM Features

Sage CRM is a highly configurable open-ended software that allows businesses to use it for different purposes. It offers several tools and integrations that can positively affect your sales and marketing campaigns while managing the company’s data in an orderly manner. Users can get a better understanding of products through Sage CRM and meet the clients’ expectations, thus increasing the chances of securing a lead.

Here are some fascinating features offered by Sage CRM:

• Opportunity Management: Sage CRM allows users to connect multiple companies to a single opportunity and avoid duplication. It processes the data from the prospect stage through to its complete cycle with unique workflows and helps in turning qualified leads into legitimate opportunities. Sage CRM offers the ability to quarantine unverified information, which can be reviewed; by sales representatives.
• Sales and Marketing Reporting: Sage CRM allows users to create and share valuable reports based on customer details. There are several pre-defined reports available that display distinct sales metrics, and you can set customized parameters for more accuracy. It helps users from different departments in your organization to get detailed insight regarding their work and clients. Sage CRM improves the effectiveness of your marketing campaigns by informing you about the most beneficial lead sources so you can focus your efforts on the right advertisement.
• MailChimp Integration: Sage CRM can be integrated with MailChimp to boost email marketing campaigns by targeting a specific audience. Users can view how effective the marketing strategy is and alter it accordingly; to get better client engagement. It can create new business opportunities and strengthen existing relations.
• Customer Service: Sage CRM improves customer service drastically from both team and individual points of view. It allows you to analyze resolution time for specific complaints, reassign cases to more suitable customer representatives based on experience, review solutions, and access past tickets through knowledgebase for reference on a current problem.
• Actionable Reports: Sage CRM records information for every click and unsubscribes so you can approach the client accordingly with an automated message or email. It can help in winning back a lost lead or follow up on an interested client immediately to get the upper hand in the negotiation process.
• Collaboration: Sage CRM simplifies the communication between the marketing and sales team while allowing employees to collaborate on projects. You can share the latest updates regarding the sales process or marketing ventures with relevant team members and easily exchange constructive ideas for the betterment of the business.

Sage CRM Pricing

Sage CRM provides customized services depending on your business requirements. Click on the “Request a callback” tab to get contacted; by a customer representative, fill in some basic details, and get a price quotation for your CRM needs.

3. SugarCRM

Another highlight is SugarCRM, with clients such as IBM, Audi or Zurich, which has a simple user interface and an intuitive personalisation platform, and has two types of CRM adapted to each user: a CRM for SMEs and a business CRM for large companies or multinationals.

Get Started with SugarCRM🔥

SugarCRM Features

SugarCRM is a user-friendly platform built on open-source technologies like JavaScript and PHP to enable mobile computing solutions. It helps businesses build better professional relationships, work more efficiently and integrate with the complete customer lifecycle. SugarCRM has cloud portability, which allows you to switch data between public and private clouds depending on market conditions with minimal disruption.

Here are some unparalleled features offered by SugarCRM:

• Sugar Market: SugarCRM provides an all-in-one marketing automation tool that automatically prioritizes incoming leads based on client engagement. It also recognizes repetitive tasks and avoids them to ensure maximum work is done: in minimal time. 
• Revenue Generation: SugarCRM generates revenue for each marketing campaign to let you know where your funds are being used and whether they are yielding desired results.
• Google Ads integration: Users can access Google Ads management tools within the Sugar Market and create shrewd campaigns to target a new clientele base while maintaining the stronghold over existing customers.
• Ease of Use: SugarCRM is exceedingly easy to customize because of multi-API accessibility. Users can switch from their existing CRM service to SugarCRM by connecting the API’s, which leads to a high adoption rate. It allows users to personalize the menu bar and homepage for quick response to the incoming queries.
• Asset Library: SugarCRM simplifies the process of uploading, managing and storing assets to leverage within the emails, business website and other marketing documentation with the asset library. It supports various file types like images, documents, audios, gifs and CSS. Users can integrate SugarCRM with other content management systems with pre-built templates to get a more robust library.
• Sales Automation: SugarCRM’s sales tool offers accurate predictions on the possibility of closing a deal with its AI-powered tools. You can change your marketing patterns and sales process accordingly to attract more clients. Moreover, SugarCRM also provides automated operations to follow-up on potential customers during off-hours till a sales rep is assigned; to the task. You can use SugarBPM to review price quotations by comparing your services to other businesses and getting a fair evaluation of your product.
• Customer support platform: SugarCRM enables businesses to emphasize customer complaints and rectify the situation quickly. It provides a knowledge-based platform: that can be customized to help clients solve minor problems themselves. SugarCRM’s service platform automatically assigns cases to the most qualified representative by analyzing past work.

SugarCRM Pricing

SugarCRM offers 4 pricing options depending upon the products you pick.

The “Sugar Market” marketing tool is priced at $1000/month and can be accessed; by unlimited users.

The “Sugar Sell” sales automation tool is priced at $80/month/user and offers 60 GB storage along with phone support.

The “Sugar Serve” customer service tool is priced at $80/month/user and helps you smoothly assist clients.

The “Sugar Enterprise” offers a generalized subscription plan and is priced; at $85/month/user. It offers SQL-based reporting and SugarBPM.

The “Sugar Professional” plan is priced at $52/month/user and offers a CRM solution for small businesses.

4. Zoho CRM

Zoho CRM is a tool quite similar to Salesforce, integrated by different tools and functionalities that you can use according to the needs of your company. It has a number of free options and paid PRO versions, which you can evaluate according to your needs. One of its great advantages is that it can be integrated with a multitude of other tools that are not necessarily complementary to its use.

Get Started with ZohoCRM🔥

Zoho CRM Features

Zoho CRM is a robust software that fulfills all your business requirements, from closing the deal and managing company data to collaborating with your colleagues. It provides CRM solutions according to the niche and size of your organization for an ideal sales experience which makes it one of the most coveted CRM tools in the market. Zoho CRM thrives in solving unique business scenarios with a quick turnout time and produces compelling results.

Here’s a wide range of features offered by Zoho CRM:

• Canvas design studio: Every business has different requirements, so it’s weird why you should not be able to personalize your software experience. Zoho CRM allows users to makeover their homepage, tabs and menu bar with Canvas design studio. You can add aesthetic background to your CRM software and work efficiently by placing the frequently accessed; tabs on your homepage.
• Journey orchestration: Zoho CRM allows users; to create flowcharts that will determine the next step in the customer journey depending upon the response. Zoho Command Centre provides a unique interactive experience to potential clients and existing customers by analyzing the customer’s intentions.
• Omnichannel: Zoho CRM integrates all of your communications sources in one platform and smoothens proceedings with incoming leads. Moreover, you can hold web conferencing, set up service portals and live chat, collaborate with colleagues, and get real-time updates within the Omnichannel.
• Sales Enablement: Zoho CRM provides surfeit options for sales tools and lets you conduct every sales-related activity with comfort. It increases visibility into the client interactions and empowers your business portal by constantly adhering to the pre-entered commands. You can prioritize specific leads, get alerts regarding opportunities and build up a document library to assist the sales rep in negotiations.
• Performance management: Zoho CRM allows you to set targets for your employees to provide added motivation and track their performance with the SPM tool. You can also classify clients according to region, budget, and services required. Moreover, it lets you deal with multiple currencies and see exchange rates that can bolster your business.
• Developer platform: Zoho CRM’s developer platform helps you make custom solutions; for your business needs without much coding. You can integrate and unify your data from various applications, create automation, and run deluge codes to configure the CRM. It’s a perfect platform to help your developers get familiar with CRM services and build exciting products.

Zoho CRM Pricing

Zoho CRM offers subscription plans for every business, whether small, medium, or large.

The ” Standard” plan is priced: at ₹1300/month/user. It offers custom dashboards, multiple pipelines, and 1 canvas design creation.

The “Professional” plan is priced: at ₹2100/month/user. It offers SalesSignals, validation rules, and inventory management.

The “Enterprise” plan is priced: at ₹3000/month/user. It offers CommandCenter, a Multi-user portal, and advanced customization.

The “Ultimate” plan is priced: at ₹3200/month/user. It offers Enhanced feature limits, Zoho Analytics, and 25 customizable canvas designs.

Small businesses can opt for “Bigin” by Zoho, priced at ₹550/month/user.

There’s also a free edition of Zoho CRM which offers essential management tools.

5. FreshSales

FreshSales currently has more than 10,000 satisfied customers with its refreshing interface, which offers – at a glance – everything needed on the customer flow. You will be able to have information about conversations with customers, agreements, tasks and scheduled appointments with them, as well as find out how they have interacted with the website and the product, among many other functions. In addition, it allows you to control potential customers to know when it is the key moment to impact them.

Get Started with FreshSales🔥

Freshsales Features

Freshsales provides a modern-day sale engagement solution to users that want to expand their business and maximize their marketing efforts. Managing leads takes up a lot of effort and hours of scouring through various sources, but Freshsales eases that with a smooth transition of Incoming leads onto the next phase.

Here are some dedicated features of Freshsales:

• Marketing Automation: Freshsales lets you set conditions to see desired customer leads and automate the marketing tasks for prompt communication. Moreover, you can create alerts for the sales team whenever there is progress in negotiations or; the clients respond positively to marketing activity. You can set up chatbots to deal with incoming inquiries and reach out to the client via Whatsapp, Gmail or other network sources with Marketing automation.
• Deals Management: Freshsales lets you manage and visualize the sales process to convert potential leads into permanent clients. You can prioritize leads that are most likely to come to fruition and analyze the conversion rate to forecast sales for similar deals in the future. 
• Workflow automation: Sales process involves many repetitive tasks that are essential to the working of the company. Workflow automation handles routine operations to reduce manual dependency and boosts sales efficiency by breaking complex processes into simple ones.
• Cloud Telephony: Calling is a vital part of the sales process: to update clients about the latest advancements and offers regarding new products. With Freshsales, users can get over 90 virtual phone numbers for employees: to connect with the customers over the computer. You can create notes and record a conversation to provide full context and reassign a task without any problem.
• Freddy AI: Freshsales identifies leads and organizes them to make sales tasks easier. You can set up instructions, and Freddy AI will cohere to them while processing client information. It provides you insight into the likelihood of closing the lead; so you know what the next step should be and approach the opportunity effortlessly.
• Product CPQ: You can maintain an updated product catalog on Freshscales to give clients and the sales team a reference about intrinsic features along with pricing details. Moreover, you can track individual unit sales and see which products are in demand and what audience you should target.

Freshsales Pricing

Freshsales has 4 pricing options available for businesses looking to expand their sales through CRM. The “Free” version provides basic management services free of cost. The “Growth” plan is a CRM tool with automation that can boost your sales and prevent respective tasks; It is priced at ₹999/user if billed annually. The “Pro” subscription will help you customize the tools to your liking and increase sales revenue; It costs ₹2799/user if billed annually. The “Enterprise” plan gives you the AI forecasting to know the shortcomings and modify the strategy accordingly; It is priced at ₹4999/user if billed annually.

The Importance of CRM in Human Resources

Implementing a CRM system in Human Resources represents a significant shift towards a data-driven and strategic management of workplace dynamics. Key benefits include:

1. Enhanced Recruitment Process

A CRM streamlines recruitment by tracking candidates from application to hire, sourcing from various platforms, and analyzing metrics for better decision-making. This helps HR identify the best candidate sources for future recruitment.

2. Impro Employee Engagement

High employee satisfaction is crucial for retention. A CRM enables regular communication with employees, gathers feedback through surveys, and monitors performance and development. Engaged employees boost productivity and enhanced brand reputation.

3. Comprehensive Performance Management

CRMs provide centralized dashboards for HR to monitor individual and team performance, simplifying performance tracking and expectation setting.

Types of CRM Systems

When considering CRM solutions for HR, it’s essential to understand that there are different types of CRM systems, each tailored to meet specific organizational needs. Here’s an overview of the essential types:

1. Operational CRM

Operational CRMs focus on streamlining and automating business processes. For HR departments, this can mean improving workflows for recruitment, onboarding, and employee management. Operational CRMs facilitate:

• Recruitment Automation: Automating job postings across multiple platforms and managing candidate applications from one unified system.
• Onboarding Processes: Ensuring a smooth transition for new hires by automating documentation and training schedules.
• Task Management: Assigning and tracking HR-related tasks to team members, ensuring accountability and efficiency.

2. Analytical CRM

Analytical CRMs are essential for data-driven decision-making. They enable HR managers to analyze both recruitment processes and employee performance through advanced reporting tools. Key features include:

• Data Analysis: Gathering data from various touchpoints within HR and providing insights into trends and patterns—like turnover rates and employee satisfaction levels.
• Performance Metrics: Creating dashboards that visualize performance metrics, enabling HR to make informed decisions regarding promotions, training, and development needs.

CRM vs. Traditional HRIS

• Data Analysis: Gathering data from various touchpoints within HR and providing insights into trends and patterns—like turnover rates and employee satisfaction levels.
• Performance Metrics: Creating dashboards that visualize performance metrics, enabling HR to make informed decisions regarding promotions, training, and development needs.

CRM vs. Traditional HRIS

While both Customer Relationship Management (CRM) systems and Human Resource Information Systems (HRIS) serve the needs of organizations, they do so in distinct ways. Here’s a breakdown of how these systems compare, specifically in an HR context.

Focus and Purpose

• CRM: The primary focus of CRM systems is to manage relationships with external stakeholders, specifically customers, to enhance sales and service effectiveness. In an HR context, a CRM can manage relationships with potential candidates, current employees, and alumni, fostering a more engaged workforce and improving talent acquisition.
• HRIS: An HRIS is designed specifically to manage HR functions such as payroll, benefits administration, compliance tracking, and employee records management. Its purpose is to handle administrative tasks while ensuring legal compliance and maintaining accurate employee records.

Feature Set

• CRM Features in HR: CRMs are equipped with tools that enhance communication, streamline recruitment processes, and foster employee engagement

Integration of CRM with Existing HR Systems

The integration of CRM systems with existing HRIS platforms is essential for organizations looking to leverage the best of both worlds. By unifying these systems, HR departments can enhance their operational efficiency and provide a more cohesive experience for employees and candidates alike.

Streamlining Data Flow

• Centralized Information: When CRM tools integrate with HRIS, it creates a central database that unifies employee records, recruitment data, and performance metrics. This ensures that HR professionals have instant access to comprehensive information, reducing duplication of efforts and streamlining the recruitment process.
• Real-Time Updates: Integration allows for real-time updates, meaning any changes in employee statuses or candidate information are instantly reflected across both systems. This keeps HR teams informed and agile, enabling them to respond to changes without delay.

Enhanced Employee Engagement

• Personalized Communication: By combining CRM insights with HR data, organizations can tailor communication strategies based on employee needs and preferences. This personalized approach can significantly enhance employee satisfaction and retention rates.
• Talent Management: Integrated systems can also provide insights into employee performance, fostering a more proactive approach to talent management—such as identifying high-potential employees for leadership roles or recognizing training and development needs.

Recommendations for Selecting an HR CRM

When considering the implementation of an HR CRM system, organizations should be strategic in their selection to ensure alignment with their specific needs and goals. Here are key recommendations to guide the decision-making process:

1. Identify Specific HR Needs

Before exploring potential CRM solutions, businesses should conduct an internal assessment of their HR needs. Are you focused more on enhancing recruitment processes, improving employee engagement, or streamlining performance management? Identifying these priorities will help narrow down the features that are most important in a CRM.

2. Evaluate CRM Features

Not all CRMs are created equal, particularly in the context of HR. Look for features that cater specifically to human resources, such as:

• Recruitment Tracking: This should include tools for job posting, applicant tracking, and candidate communication.
• Employee Engagement Tools: Features that facilitate surveys, polls, and feedback mechanisms can help improve workplace culture.
• Performance Management Modules: Look for CRMs that include capabilities for performance reviews, goal setting, and employee development tracking.

3. Consider Integration Capabilities

As mentioned earlier, integration is crucial. Ensure that the CRM you choose can seamlessly integrate with existing HR systems like Human Resource Information Systems (HR).

Why use a CRM at all?

Businesses face several challenges to outgrow their competitors and gain an edge in the market. From ensuring the best possible customer experience to devising marketing strategies for more exposure: you cannot go ahead with primitive ways of data management and maintaining spreadsheets.

CRM assists your business in scaling its operations and serving a global audience. It opens up new market opportunities for you through lead nurturing, aggressive marketing and cleverly targeted advertisements that help in continuous progress. With a CRM, you can analyze every operation to see its effect on your entire business and take better business decisions.

Why should you use a CRM for HR?

The HR department is technically responsible for managing all other aspects of your business to ensure the proper functioning and mainly focuses on employees. It handles the performance management, recruitment, payrolls and organization setup.

CRM transforms the employee journey from the candidate experience through; onboarding, life changes, organizational learning and managing their development. It helps take HR and employee engagement to the next level for connected candidates and staff.

You can access the recruiting process anytime by logging into your CRM system. It increases productivity as you have access to all candidate data organized efficiently. You can understand where the candidates are coming from, what are their credentials, whether they’d be a good match for the role and make an appropriate decision.

Automation and 360⁰ view of candidates provide efficiency into the entire process. Collaboration ensures that all staff involved in the recruitment can easily identify the best talent, resulting in higher quality hires and more productive recruiters.

HR department handles the onboarding process and ensures that the recruits are comfortable with the role and have all the prerequisites to start working. With a CRM, you can shorten the familiarity process by engaging with hires before they join and providing relevant material for their new job.

CRM for HR, A Summary

Your employees are essential for your business’ growth, making it crucial to assist your HR department with the necessary tools to make the best recruitments. With a CRM, you can enhance your services and choose the best candidate for a role. It also helps with; employee management and makes it easier to assess their performance.

Microsoft Dynamics 365 offers a customizable platform that optimizes your sales, marketing, financial and HR department in accomplishing their objectives. It is our suggested pick for a CRM that suits HR. Visit the website to get started.