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6 Best Project Management Software for SEO

by Scott Max
I'll offer two ways to find the tool, software or service you need, keep reading our breakdown and recommendations, or tell us about your business and the problem you are trying to solve and we will advise you for free!

So, you are in the market for a project management software that suits SEO.

Ideal, because in this article we have our compilation list for our top picks, and we compare the features and pricing for you. 

If you just want the best choice, we’ve added that right at the top of the article as this was what is most requested by our customers and what we see the best feedback with. So, that’ll be the “can’t go wrong” option. 

Otherwise, feel free to explore all the options we’ve reviewed on the market to find something that might fit you a little better.

Enjoy the list!

The best Project Management Software specifically for SEO

SEO activities are essentially done to improve your site's rank in the search engines. It's a primary tool used by digital marketers and businesses to improve their reach. A project management software that offers analytical tools to monitor your marketing performance and a workspace editor to create unique content will be the perfect match for this category. Have a look at the products below to choose the best project management software for SEO.

1. Basecamp

Basecamp is a highly effective project management software that allows users to collaborate and track project status whether working closely or remotely. You can access all interactions and project data within a single platform and transform the way you pursue tasks.

Basecamp Features

Here are some exclusive features of Basecamp:

Scalability: Unlike most project management tools, Basecamp does not charge organizations based on the number of users, helping you control costs while your business scales. So as your business requirements increase, Basecamp will start becoming more cost-effective for your operations.

Campfire: Campfire is the team chat feature offered by Basecamp; that connects you with your colleagues and team members. You can conversate, share documents or send links to reports in a two-way communication channel.

Automatic Check-ins: Basecamp allows users to create automatic check-in schedules to get regular task updates from their employees or subordinates. Basecamp will ask the inputted question on the set periods and organize the responses so you can go through them easily.

Client access: With Basecamp, you can add clients into relevant workspaces so they can oversee the progress. You can decide what is visible to your clients by setting a task status as "Team only" or "Client view". If you accidentally share an ongoing project or a private file, you can simply switch the task status to keep it from the clients.

Scheduling: You can design milestones and integrate them into the calendar. So you don't miss out on crucial deadlines or events. Moreover, Basecamp allows you to personalize the notifications. So you are not bombarded with work mails or reminders outside your work hours.

Cascading Notifications: Basecamp identifies which device you are using currently and sends project notifications on that device. If you're on a laptop or a desktop, you'll not get updates on your mobile and vice versa. It streamlines your work updates and helps you stay organized.

Trix: Basecamp offers a no-code text editor consistent with all devices. You can create content, write HTML codes for your website or drag in files and images from the database to simplify text editing tasks.

Colorcoding: With colorcoding, you can highlight valuable; documents, images or files to make them easily identifiable. It eliminates the need to scour through the entire database or project lifecycle to locate a relevant record.

Basecamp Pricing

Basecamp offers 2 Pricing options for users looking to incorporate efficient project management software into their personal life or business.

The "Basecamp Personal" provides 1GB storage and allows you; to add up to 20 users. You can manage 3 Projects simultaneously with this plan. It's a free subscription plan and is perfect for students of small-scale businesses.

The "Basecamp Business" provides you complete access to all available functionalities of Basecamp; You can add unlimited users without paying any extra amount. It is priced; at $99/month.

2. Smartsheet

Smartsheet provides users with a plethora of features within a single unified interface, making it easier to successfully implement strategies for projects and assess the ongoing tasks. Businesses can easily streamline processes and increase efficiency to complete more projects and serve more clients.

Smartsheet Features

Here are some exclusive features of Smartsheet:

Team Collaboration: With Smartsheet, you can add relevant team members to the project workspace and provide a platform to discuss the next step and collaborate effectively. It ensures your business can work dynamically on a no-code platform and everyone is on-page with the latest advancements.

Workflow automation: Smartsheet provides powerful automation tools to manage repetitive tasks with unique workflows. It enables your team members to work on more demanding tasks and maintain a high level of productivity. Workflow automation empowers your business by allowing users to customize workflows as per their requirements and combine multiple actions for swift functioning.

Content management: Content production and management are essential for every business to entice clients into availing services. With Smartsheet, your designers have access to all relevant tools required to produce and review the content. You can include the content tasks within reporting tools to get a clear overview. It eliminates bottlenecks by allowing you to add multiple content reviewers and maintain a constant production rate.

Secure request management: Smartsheet offers a dynamic view of sharing control and access permissions. It enables you to maintain a reliable security level for business processes and manage the work requests; by using the pre-built form to accumulate and automate project data.

Governance administration: Smartsheet allows project managers to administer ongoing processes and assign the pending tasks to the available personnel. It heightens the security level; by providing you with complete visibility of all users. So you can successfully manage and change the access permissions.

Digital Asset Management: Smartsheet supports integration with Brandfolder, making it easier to manage your digital content, files and documentation. It empowers your creative teams to effectively distribute the assets among other users organize the asset metadata with intelligent tools.

Work Insights: Smartsheet provides quality insights to your employees. So they can easily complete the tasks by making better decisions. You can share work reports with the stakeholders and clients to keep them aligned; with the ongoing processes.

Smartsheet Pricing

Smartsheet offers 3 Pricing options for users looking to streamline their business processes with quality project management tools.

The " Pro" plan is priced at $9/user/month and provides access to the basic features of Smartsheet. It is ideal for individuals or new businesses interested in Smartsheet.

The "Business" plan is priced at $32/user/month and requires a minimum of 3 users. It allows you to create unlimited; Workflow automation and provides a Brandfolder integration.

The "Enterprise" plan allows you to customize your Smartsheet experience and choose the; features you require. You have to contact the sales team and mention your requirements to get a price quotation.

Additionally, you can opt for "Smartsheet advance" to get complete access to all features. It is further divided: into "Silver", "Gold", and "Platinum" plans. You can contact the sales team to get a price quotation.

3. Kintone

Kintone helps you build solutions for the betterment of your business. No matter your obstacles, you can accomplish every mission with your team through Kintone's custom database, workflow and collaboration platform. Kintone provides custom applications that boost productivity and streamline your operations at every stage.

Kintone Features

Here are some exclusive features of Kintone:

Kintone Apps: Kintone allows you to create custom apps and manage complex workflows. It enables centralized data organization and provides custom reporting abilities to your employees. So they can filter out the unnecessary data and focus on rewarding data points. Additionally, you can build an application for your specific requirements depending upon the project or task.

Workflow and Process management: With Kintone, you can create a workflow for any manual process at your organization. Kintone's workflows streamline the planning and execution phases, ensuring you can operate at maximum efficiency. You can add a sequence of actions, select team members and define stages of the entire process.

Collaborations and Integrations: With Kintone, you can collaborate with your team right alongside specific data records. You don't have to go back and forth for outdated information and can provide real-time instructions to team members deployed on the task. Kintone also makes it convenient to work with data and tools from third-party services. With open APIs and plugins, you can seamlessly bring outside data and services into Kintone.

Kintone For IT: Kintone provides a comprehensive platform for IT professionals; to quickly build and deploy solutions. With Kintone, you can empower end-users with enterprise-grade applications to fit their specific business needs. From supply chain management to a CRM, you can create custom apps; for everything without being locked into a legacy system.

Permission management: Kintone provides permission settings and gives you full command over actions. You can provide permissions on a team or individual level, making it easier to give access at a bulk level. With Kintone, you can ensure data security and prevent malicious elements from editing critical information.

Kintone Pricing

Unlike its competitors, Kintone provides a sole subscription plan including; every feature. It is priced at $24/user/month and requires a minimum of 5 users. There are no additional setup fees or hidden costs, and you can avail a monthly or annual contract.

4. Airtable

Airtable provides your organization flexibility to work. It fastens your workflows and maintains a constant flow of information. So everyone within the organization is aware of the project demands. Additionally, it allows users to personalize the interface as they see fit and allows them to work more efficiently.

Airtable Features

Here are some exclusive features of Airtable:

Custom Interfaces: Airtable offers a unique way to collaborate and work with its custom interfaces. It provides an interface designer that enables you to turn the information stored in your Airtable base into custom interactive interfaces. Within an organization, every employee has unique requirements depending upon profile and project needs. So a common interface is not always the most efficient way of carrying out the work. With custom interfaces, your employees can choose what their Airtable base looks like and simplify collaboration by surfacing the relevant data.

Multi-source Sync: Airtable allows you to aggregate; multiple sources within its interface. So you can effortlessly switch between information channels. With Multi-source sync, you can import crucial workflows and project details from a different database. You can create a standard review process or universal statuses for your design team regardless of the asset source.

Page Designer: Airtable offers a page designer that allows you to create a custom layout and display every record in your Airtable interface. You can build catalogues and invoices efficiently by preparing your base according to your specific requirements. It makes a unique record for each individual campaign, making it easily accessible for your teams, reducing the downtime between scouring for relevant slides and printing out the data.

Button Fields: Airtable's Button Fields allow you to build clear calls to action in your workflows. It can assist you in launching a web page and integrates with your basic apps. So you can contact a client or view project statuses with just a single click of a button. You can set buttons to open drafts for any piece of content in a table by simply creating a button field.

Automations: Airtable's automation allows you to centralize your workflows and increase the processing speed. With automation, you can create custom rules that run automatically according to set triggers and the corresponding actions. It's highly beneficial to end the repetitive tasks and helps your employees focus on more rewarding issues. So they can quickly complete the project.

Airtable Pricing

Airtable offers 4 Pricing options for users depending upon their unique requirements.

The "Free" plan is free to use and offers individual freelancers or small businesses adequate tools to carry out their projects efficiently.

The "Plus" plan is priced at $12/seat/month and offers custom branded forms plus automatic table syncing.

The "Pro" plan is priced at $24/seat/month and offers 7 Sync integrations plus Gantt and Timeline views. You also get table editing permissions and can build your custom interface.

The "Enterprise" plan offers all functionalities of the Airtable and is best for large functional organizations. You can contact the sales team to get a price quotation for this package.

5. FuntionFox

FunctionFox provides simple power tools for your team that help you increase control and perform at high efficiency. It makes time tracking convenient and delivers expected results to help you execute more tasks. FunctionFox streamlines your workflow with easy to access project details and helps you plan for tomorrow.

FunctionFox Features

Here are some exclusive features of FunctionFox:

Project Blog: FunctionFox's Project Blog makes it effortless to communicate with your team about specific projects. FunctionFox offers 2 Project blog pages for client-level information and project details. You can add comments to these blogs, and your team members can view these comments to get a thorough understanding of both clients and projects.

Project Estimates: Many creative teams set budgets for their projects and want to track their team's time against that budget. Whether it is comparing it to a quote you gave to your client or information you just want to keep internally, It is data worth recording. You can find out if you're spending more time in a certain area or underestimating the project duration. FunctionFox' Estimates can assist you in this and help you avoid data inconsistencies.

Project Costs: Actual business expenses need tracking, and having them inside one system can make reporting more convenient. When it comes time to invoice or track expenses against a project, you can use FunctionFox's project costs. Additionally, you can associate a person on your team with the project cost so you can easily reimburse them later.

Availability: Understanding the available hours of your team can make scheduling and forecasting work much more accurate. Availability in FunctionFox allows you to see who on your team is overworked and underutilized and ensures you have the resources to take on new projects.

Flink: Flink is a file-sharing add-on inside FunctionFox that enables you to attach files from the project blog while assigning actions. You can make attachments related to the project or client to give your team members a thorough understanding of the job.

Retainers: Being able to track retainers in real-time provides insight into whether you are under servicing or over-servicing your clients. FunctionFox allows you to create retainers under every project and client tab. It enables you to see high-priority prospects and provide better services.

FunctionFox Pricing

FunctionFox offers 3 Pricing options based on your specific project and business requirements.

The "Classic" plan is priced: at $35/month for the first user and an additional $5/month for every other user.

The "Premier" plan is priced: at $50/month for the first user and an additional $10/month for every other user.

The "In-House" plan is priced: at $150/month for the first user and an additional $20/month for every other user.

You can add up to 25 Users in the above subscription plans. Contact the sales team for a price quotation if you plan on using FunctionFox beyond 25 users.

6. Timely

Timely focuses on the time tracking aspect of the project manager. It automates clocking by tracking every granular process your employees are working on. Timely uses artificial intelligence to draft timesheets for you and ensures every billable second is stored; in the record.

Timely Features

Here are some exclusive features of Timely:

Automated Time Tracking: Timely offers accurate time tracking that can be automated: to record your team's clocking hours. Timely records hours spent on several work apps and prepares timesheets, removing the estimation part. Additionally, it helps you avoid the disruption caused by manual time tracking and protects the team's trust.

Project Tracking: Timely enables you to maintain transparency and visualize project budgets to help you plan in advance. It controls every aspect of a project by letting you scan real-time dashboards. Moreover, you can get notifications regarding critical budget movements and enhance your team's performance.

Team Tracking: Timely allows you to effectively manage remote teams by providing the necessary tools to assist them in task completion. With powerful insights, you can ensure your employees are sharply focused; without being overloaded beyond their capacity. Timely generates reports to show how your teams work around the client's portfolio and helps you manage priorities.

Plan Tracking: Timely has recently incorporated plannings tools to help your teams with feedback loops. It enables you to set healthier schedules and challenging targets for your team members. Additionally, you can translate tasks into tactical timelines and gauge your progress. Timely helps you plan a project scenario and provide a blueprint for your team to follow.

Integrations: Timely's speciality is that it supports integration with your entire digital workspace and lets you add native integrations. You can easily transport projects between databases and replace the hours spent switching platforms with meaningful work.

Timely Pricing

Timely offers 3 Pricing options depending upon your specific business requirements.

The "Starter" plan is priced at $10 and allows work tracking tools with AI-powered timesheets to report conveniently.

The "Premium" plan is priced at $18 and allows real-time dashboard updates with adjustable employee capacity.

The "Unlimited" plan is priced at $26 and offers additional features like live reports and team lead assignments.

Why use Project Management Software at all?

Project management software provides greater control, better forecasting tools and helps with the early identification of disruptive issues. Moreover, it reduces the number of power struggles within your organization by defining clear roles. As a project manager, you can oversee every ongoing process and ensure deliverables are processed; on time.

Project management software enables your organization's department to work in coordination and execute tasks swiftly. It offers a collaborative platform to discuss project issues and share ideas that can positively influence the output.

Why should you use Project Management Software for SEO?

SEO projects need to be accurately tracked to ensure your keywords ranking stays high. Digital workflows and SEO services can become overwhelming if not managed properly. You have to allocate resources and schedule tasks to ensure high-quality, productive output.

Project management software improves your organizational communication and ensures everyone in your digital marketing team is utilized effectively to improve SEO rankings. Project management software is designed to consolidate your projects and give a clear overview of current proceedings.

You can build workflows, create automation and analyze your website traffic to view how the latest SEO changes are affecting your business. It ensures you have complete control over all granular details and do not face pitfalls while executing tasks.

Project management software elevates visuals and a work tracking system within your organization. You can record and see the logged hours of your digital marketers in the timesheet to distinguish work hours from non-working hours.

Additionally, it shows the time spent on each task. So you have a better understanding of each employees' productivity and output.

Project management systems are crucial to elevate your SEO rankings and improve your business operations to reach your true potential. They enable you to attract more traffic by updating the keywords regularly and staying on top of search lists.

Project Management Software for SEO, A Summary

Project management tools can help you improve your SEO projects by analyzing the metrics that affect your website's performance. Moreover, they ease the project creation and offer thorough planning; to successfully operate your website.

Basecamp offers SEO tools to help your monitor your website traffic and rankings consistently. Moreover, it supports integration and provides several editing features; to regularly roll out new content. Basecamp is our suggested pick for a project management software that suits SEO. Visit the website to get started.

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