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5 Best Payroll Software for Small Business

by Scott Max
I'll offer two ways to find the tool, software or service you need, keep reading our breakdown and recommendations, or tell us about your business and the problem you are trying to solve and we will advise you for free!

So, you are in the market for payroll software that suits small businesses.

Ideal, because in this article we have our compilation list for our top picks, and we compare the features and pricing for you. 

If you just want the best choice, we’ve added that right at the top of the article as this was what is most requested by our customers. So, that’ll be the “can’t go wrong” option. 

Otherwise, feel free to explore all the options we’ve reviewed on the market to find something that might fit you a little better.

Enjoy the list!

The Best Payroll Software specifically for Small Businesses

Small businesses, just like any large firm, employ a workforce under the payroll. However, not all start-ups or family-owned businesses can afford to gamble on a premium payroll software subscription. A platform that offers quality features at reasonable prices and allows small business owners to efficiently manage wages will be the perfect fit for this category. Have a look at the products below to choose the best payroll software for small businesses:

to the Toast payroll and POS system database.

1. SurePayRoll

SurePayRoll is a 20 years old payroll solution for America's small businesses and was recently acquired: by Paychex. It runs your payroll automatically and offers an accurate tax liability calculation guarantee. SurePayRoll is ideal for budding businesses looking for an integrated HR and Payroll solution without splurging too much.

SurePayRoll Features

Here are some exclusive features of SurePayRoll:

Extensive Reporting Capabilities: SurePayRoll offers insights from up-to-date wage structure, employee benefits and status reports. You can use the integrated time clock to eliminate manual errors, download customizable reports and connect SurePayRoll with accounting software to streamline tracking.

Easy Direct Deposit Setup: SurePayRoll offers the convenience of direct deposit. You can ensure your employees get their wages timely by scheduling bank transfers with direct deposits. Additionally, you can cancel payrolls or withhold salary for timesheet approval. SurePayRoll gives you complete control over payroll and transactions.

Household: If you employ a nanny, caregiver or any household helper, you're considered a business: by the IRS. It means you must pay the necessary taxes, deduct social security and provide medicare. SurePayRoll offers a dedicated payroll system for managing household helpers. It automatically calculates the taxes for you and files them with your approval.

Pre-Employment Screening and New Hire Reporting: SurePayRoll understands how troublesome the recruiting process can be for small businesses. It's critical that you recruit the best talent for the role, and SurePayRoll's pre-employment screening options combined with new hire reporting help you determine the perfect fit for your organization.

White labelling and Flexibility: SurePayRoll is a fully customizable platform tweakable to fit your specific business needs. It provides easy access to workplace and business forms. Additionally, SurePayRoll offers white labelling, allowing you to add your custom branding to the interface.

SurePayRoll Pricing

SurePayRoll offers an instant pricing quote for its payroll management platform, depending upon your payroll type. You have to input your name and email and then click on "Get Started".

2. Paycor

Paycor is a payroll management software tailored to your HR team's business needs. Paycor helps you disburse salaries on time and pre-schedule the payroll cycles. With Paycor, you can capture critical details necessary to ensure tax compliance and switch to efficient administration.

Paycor Features

Here are some exclusive features of Paycor:

Flexible Pay Options: Paycor lets you engage and retain your workforce with flexible payment options like direct deposit and pay cards. Moreover, you employees can check the salary revisions on the mobile app and use the self-service portal to update billable hours. Paycor is the complete solution for effectively managing your wage structure.

Tax Compliance: Paycor maintains compliance with the ever-changing local, state and federal tax regulations and keeps precise records. It handles the tax filing and processing plus calculates premiums and deposits on your behalf. Paycor ensures you never have to worry about tax compliance again by regularly monitoring regulations.

Workforce Management: The HR department has to contribute to the company's bottom line by providing strategic insights, maintaining compliance and building relations. Paycor streamlines and optimizes every aspect of your business and assists your HR teams in reinforcing the core values by motivating employees.

System Automation: Paycor centralizes your employee communication and HR tasks. It lets you create automated workflows for swift execution and provides an engaging self-service portal for your employees to update profiles or complete project tasks. With Paycor, you can protect your business interests by automating compliance with tax agencies and labour law.

Analytics: Paycor offers predictive data analytics, helping you identify the probability of employee turnover for the next annual cycle. You can transform complex data into direct answers and discover the factors affecting your workforce. Paycor provides you with a competitive edge by leveraging competitive workforce analytics data.

Paycor Pricing

Paycor offers different subscription plans for small businesses and organizations with a workforce of over 50 employees.

The "Complete" plan is priced: at $199/month plus an additional $14/month per employee. It provides online check stubs and reporting.

The "Core" plan is priced: at $199/month plus an additional $8/month per employee. It provides general ledger reports and labour distribution.

The "Essential" plan is priced: at $149/month plus an additional $7/month per employee. It provides an HR support centre and a job costing calculator.

The "Basic" plan is priced: at $99/month plus an additional $5/month per employee. It provides On-demand Pay and online reporting.

Large businesses can contact the sales team to get a customized subscription plan.

3. Paycom

Paycom is attributed with being one of the first fully online payroll providers. It offers an employee-driven solution that helps you with talent acquisition, payroll, HR management and time tracking. Additionally, Paycom reduces post-payroll corrections by allowing your workforce to verify and approve their paychecks for accuracy.

Paycom Features

Here are some exclusive features of Paycom:

Applicant Tracking: Swift action is crucial to keep the best applicants from falling through the cracks during the hiring process. Paycom provides an applicant tracking system that helps you distribute jobs, create requisitions and evaluate candidates. Additionally, it offers e-verification and enhanced background checks for a seamless experience.

Onboarding: With Paycom, you can swiftly and seamlessly transition high-calibre recruits to productive contributors. You can ensure you retain your hard-won hires by streamlining the onboarding process. Paycom offers a self-service portal for employees where they can access training sessions and understand the work culture.

Tax Credits: Paycom's risk-free tax credits service identifies, secures and administers the government incentives available, improving your business's financial position. Additionally, it provides a financial incentive for business leaders to hire workers from groups that are underrepresented or face significant barriers to employment.

Garnishment Administration: With Paycom's garnishment administration, you can notify support when an employee is subject to garnished wages and let them handle the calculations and record-keeping. Moreover, the specialists administer garnishments by managing them from receipt of the order to expiration.

Expense Management: Paycom's expense management software simplifies the entire reimbursement process. It offers higher visibility into on-demand analytics and customizable reports on expense transactions, approval audits and spending by department.

Paycom Pricing

Paycom offers an on-demand pricing quote for its payroll management platform.

4. Gusto

Gusto provides a modern HR platform for payroll managers and employee onboarding. It offers a smart interface that empowers your teams and pushes your business towards growth. With Gusto, you can pay your employees, check attendance records, do hiring or analyze reports on a centralized platform.

Gusto Features

Here are some exclusive features of Gusto:

Payroll: Gusto lets you run your payroll in minutes, infinite times, without any overcharging. You can set everything on autopilot, and Gusto will sync your team's hours automatically. Additionally, Gusto calculates your taxes and files them with the right government agencies.

Hiring & Onboarding: From hiring your first employee to scaling your ever-growing businesses, Gusto assists you in finding great employees who fit your organization like a glove. You can create custom onboarding checklists for new hires and post job listings. Additionally, Gusto offers integration with leading applicant tracking systems so you can directly import new hires into payroll.

Time Tools: Gusto offers automated time tools that help you manage time off, holidays, workforce costs and team hours. You can verify the billable hours with geolocation and automatically sync them with payroll after the approval. Additionally, Gusto provides project tracking. So you can analyze your productivity and costs.

Employee Benefits: Gusto understands the latest business strategies revolve around employee welfare. A paycheck is not enough to keep your team motivated and productive. With Gusto, you can provide health and financial benefits to support and motivate your team. Additionally, Gusto ensures you protect your team and stay compliant with labour laws.

Gusto Wallet: Gusto provides your employees with a money tracking and saving tool named Gusto Wallet. You can set upto 5 Savings objectives, change contributions and transfer them to your spending account. Additionally, Gusto provides a debit card that processes transactions 2 Days faster.

Gusto Pricing

Gusto offers 4 Pricing options for its payroll and HR management software.

The "Simple" plan is priced: at $40/month plus an additional $6/person. It offers employee financial benefits, basic onboarding tools and payroll reports.

The "Plus" plan is priced: at $80/month plus an additional $12/month. It offers next-day direct deposit, advanced onboarding tools, PTO management and time tracking.

The "Premium" plan offers an exclusive pricing quote. It provides an HR resource centre, compliance alerts, performance reviews and health insurance broker integration.

The "Contractor Only" plan is for businesses without any W-2 employees and is priced: at $6/month/user.

5. Zoho Payroll

Zoho Payroll is designed to help your business maintain federal and state tax compliance. It is an end-to-end platform that does everything for you, whether it's onboarding employees, or streamlining your payroll administration. Additionally, it is tightly integrated with the Zoho ecosystem and imports your payroll data automatically.

Zoho Payroll Features

Here are some exclusive features of Zoho Payroll:

Employees Management: Zoho Payroll ensures you chart the right course for managing your workforce from the day you hire your first employee. It offers fast employee onboarding and tax form generation plus manages exits efficiently. Moreover, your employees can view their personal details and access pay stubs on the Zoho Payroll platform.

Payroll Processing: Zoho Payroll offers intuitive features that help you prepare your pay runs and validate payroll input. You can generate gross to net pay stubs, personalize pay schedules, do online salary payments and reward employees with bonuses. Zoho Payroll ensures swift processing and efficient management to maintain your wage structure.

Payroll Benefits & Accounting: Zoho Payroll lets you associate non-wage benefits like retirement plans, health insurance and taxable benefits with employees. You can reward diligent employees for disciplined attendance by paying out unused leaves. Additionally, Zoho Payroll lets you choose expense liability accounts to track benefits automatically and prevent last-minute reconciliations.

Payroll Metrics: With Zoho Payroll, you can generate single-click reports that reflect your payroll. It lets you analyze your organization's payroll expenses with a summary report that classifies all financial contributions. Additionally, you can export the reports in multiple formats for deeper analysis.

Payroll Administration: Zoho Payroll ensures you make light work of time-intensive admin tasks and organize your wage structure efficiently. You can personalize the email templates by adding a human touch to your automated messages and turning on notifications for upcoming pay runs and tax filings.

Zoho Payroll Pricing

Zoho Payroll offers 1 Subscription plan for its Payroll management software. It is priced at $19/month plus an additional $3 for every employee and offers automatic payroll calculation, digital pay stubs, a self-service portal and direct deposit of salaries via Forte.

Why use Payroll Software at all?

Every business has to deal with tax filings, employee regulations and financial transactions. As your organization scales, your demands get bigger, and so does your workforce. At one point, it becomes troublesome to depend on manual entry from your accounting team. You must cross-check every detail and still can not be certain about missing out on errors.

Payroll software helps you manage employee onboarding and payroll, plus file accurate tax returns. You can schedule payments and recurring deductions to keep your payroll running even when you're unavailable. Additionally, you can offer employee benefits like retirement and insurance plans to your workforce.

Why should Small Businesses use Payroll Software?

Payroll requires calculating employee deductions before issuing paychecks or direct deposits. However, due to various tax regulations, it can be a complex procedure if done manually. Payroll software handles everything automatically and helps you run payroll swiftly and accurately.

Payroll software offers intuitive and advanced services, allowing users to take full control of their payroll administration. It aims to minimize the manual load of your organization by automating repetitive tasks like scheduling pay runs or recurring deductions.

Payroll software ensures you follow the statutory regulations to avoid being penalized for incorrect filing by automatically calculating your returns according to the latest tax laws. Moreover, you can approve tax returns within the payroll management system.

As a small business, you have to spend your maximum time focusing on marketing and sales efforts. However, HR and payroll are unavoidable aspects of business administration. With payroll software, you can put your payroll system on autopilot and assist your HR teams in onboarding new recruits.

Payroll Software For Small Businesses, A Summary

Small businesses have to focus on scaling by escalating marketing efforts and attracting prospects. They cannot afford to spend valuable hours rechecking every single detail when payday arrives. Payroll software ensures you can focus on driving your business to success by automating your onboarding and payroll management.

SurePayRoll is a dedicated payroll management software for small businesses from Paychex. It offers quality HR and payroll management, making it our suggested pick for payroll software that suits small businesses. Visit the website to get started.

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