5 Best Project Management Software with Budgeting

Quick links for the Best Project Management Software

1) Best Overall 🏆


The realm of project management software, offering robust features that solidify collaboration and efficiency.

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2) Easiest To Use🥈


A software that streamlines tasks, offers a workflow builder, AI-powered analytics, and mobile accessibility.

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3) Most Features 🥉


A versatile platform with workflow builder, metric-driven tool, workspace, team wiki, and other integrations..

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So, you are in the market for a project management software with budgeting.

Ideal, because in this article we have our compilation list for our top picks, and we compare the features and pricing for you. 

If you just want the best choice, we’ve added that right at the top of the article as this was what is most requested by our customers and what we see the best feedback with. So, that’ll be the “can’t go wrong” option. 

Otherwise, feel free to explore all the options we’ve reviewed on the market to find something that might fit you a little better.

Enjoy the list!

The Best Project Management Software with Budgeting Specifically

Effective project management goes hand in hand with budgeting, where financial control and project success are paramount. Project management software with budgeting capabilities is tailored to meet the unique demands of this industry, offering tools and features that ensure the successful execution of projects within budget constraints.

These solutions empower teams to plan, execute, and monitor projects while maintaining financial transparency, ultimately leading to successful and cost-effective project outcomes.

1. Monday

Monday integrates client emails, collects leads with forms, and refines marketing campaigns through scrupulous analysis that greatly enhances your relationship with clients and creates more business opportunities. It’s an easy-to-use platform that simplifies organizational tasks for sales and marketing teams.

Monday Features

Here are some features that make Monday a unique CRM:

  • Software development: Monday provides templates to help your technical team quickly organize tasks, find bugs and improve iterations. You can add indicators to let the team know what you are working on and analyze the resource allocation. Every project has a specific ID that can be used; to track it among other tasks. Clients will automatically be alerted once the error is solved to reduce downtime and keep customers updated.
  • HR structuring: Monday lets users manage recruiting process and track employee progression through its HR tools such as Applicant Tracker, Employee Engagement, Attendance Tracker, Recruitment Tracker, and Vacation Tracker. You can boost the team spirit of your employees by creating specific goals and giving constructive feedback on their work.
  • Inventory Management: Businesses can record product and asset details while setting automation to get regular updates about sales and inquiries. You can create new templates to match the company’s requirements and integrate Monday with other applications to make the tasks easier. Moreover, Monday generates a unique QR code for each product so your clients can coherently buy the inventory.
  • Marketing and Creative attributes: Monday can bridge the gap between creative thinking and marketing strategies by merging them into a single platform. You can create visualizations on campaign effects, share ideas and create personalized operations to make information accessible for employees.
  • Sales operations: Monday offers CRM customization to make the leads attainable and manage all opportunity stages at a single interface. You can see the combined effect of marketing and sales campaigns to make adjustments accordingly. Moreover, businesses can centralize the available data for ease of use and synchronization of operations.
  • IT workspace: You can add educational content for new recruitments to learn skills faster and ensure quality work. Monday lets you set access permissions for tasks and strictly follows security protocols to prevent cyber attacks on your CRM database. You can integrate IT tools and put technical work in order on Monday.

Monday Pricing

Monday CRM offers 4 pricing options depending upon your business size and requirements.

“Individual” plan is free of cost and lets users record work-related activities. 

“Basic” plan is priced at $10/month for a single user and offers 5GB storage along with customer support.

“Standard” plan is worth $14/month for a single user and offers additional collaboration tools. 

“Pro” subscription costs $27/month for an individual and offers chart view along with time tracking.

“Enterprise” plan is made specifically for large businesses and includes quality security features. You can contact support to get a quote on the “Enterprise” package.

2. Smartsheet 

Smartsheet provides users with a plethora of features within a single unified interface, making it easier to successfully implement strategies for projects and assess the ongoing tasks. Businesses can easily streamline processes and increase efficiency to complete more projects and serve more clients.

Smartsheet Features

Here are some exclusive features of Smartsheet:

Team Collaboration: With Smartsheet, you can add relevant team members to the project workspace and provide a platform to discuss the next step and collaborate effectively. It ensures your business can work dynamically on a no-code platform and everyone is on-page with the latest advancements.

Workflow automation: Smartsheet provides powerful automation tools to manage repetitive tasks with unique workflows. It enables your team members to work on more demanding tasks and maintain a high level of productivity. Workflow automation empowers your business by allowing users to customize workflows as per their requirements and combine multiple actions for swift functioning.

Content management: Content production and management are essential for every business to entice clients into availing services. With Smartsheet, your designers have access to all relevant tools required to produce and review the content. You can include the content tasks within reporting tools to get a clear overview. It eliminates bottlenecks by allowing you to add multiple content reviewers and maintain a constant production rate.

Secure request management: Smartsheet offers a dynamic view of sharing control and access permissions. It enables you to maintain a reliable security level for business processes and manage the work requests; by using the pre-built form to accumulate and automate project data.

Governance administration: Smartsheet allows project managers to administer ongoing processes and assign the pending tasks to the available personnel. It heightens the security level; by providing you with complete visibility of all users. So you can successfully manage and change the access permissions.

Digital Asset Management: Smartsheet supports integration with Brandfolder, making it easier to manage your digital content, files and documentation. It empowers your creative teams to effectively distribute the assets among other users organize the asset metadata with intelligent tools.

Work Insights: Smartsheet provides quality insights to your employees. So they can easily complete the tasks by making better decisions. You can share work reports with the stakeholders and clients to keep them aligned; with the ongoing processes.

Smartsheet Pricing

Smartsheet offers 3 Pricing options for users looking to streamline their business processes with quality project management tools.

The ” Pro” plan is priced at $9/user/month and provides access to the basic features of Smartsheet. It is ideal for individuals or new businesses interested in Smartsheet.

The “Business” plan is priced at $32/user/month and requires a minimum of 3 users. It allows you to create unlimited; Workflow automation and provides a Brandfolder integration.

The “Enterprise” plan allows you to customize your Smartsheet experience and choose the; features you require. You have to contact the sales team and mention your requirements to get a price quotation.

Additionally, you can opt for “Smartsheet advance” to get complete access to all features. It is further divided: into “Silver”, “Gold”, and “Platinum” plans. You can contact the sales team to get a price quotation.

3. Mavenlink

Mavenlink offers a cloud-based project management platform for professional businesses to improve organizational clarity and deal with the workload. It helps your service teams to understand the project expectations and distribute tasks to employees while adhering to the company’s latest requirements.

Mavenlink Features

Here are some exclusive features of Mavenlink:

Resource Management: Mavenlink offers advanced resource management tools that help you plan your project journey till the final stage. It addresses the entire resource management cycle by providing a collaborative platform for your employees. With Mavenlink, you can enable unparalleled resource visibility and gain the ability to identify changes.

Dynamic Resource Optimization: Mavenlink offers professional organizations the transformative ability to enable predictive outcomes and optimize resource planning for a limitless scaling experience. With Mavenlink, you get real-time responsiveness designed; to continuously improve your operations. It allows you to; easily recognize changes in demand and supply while exploring impacts on your revenue and margins.

Project Workspace: Mavenlink’s project workspace is highly efficient and effective, unlike its competitors. You can view the upcoming tasks and ensure all submissions are made on time to avoid any conflicts. It offers you the ability to easily improvise and adapt to the client’s requirements and deliver the best services.

Business Intelligence: Mavenlink understands that the projects are core to; every business’s success and optimizes every step in the lifecycle around your clients. It automatically enables the selling phase once the services are demanded; by a client and updates the upcoming procedures regularly. Mavenlink helps you estimate, gather and align the right resources on the right projects, helping you stay efficient.

Integrations and Workflows: Mavenlink offers M-Bridge that helps you integrate all necessary tools for your organization’s ample development. It can be easily connected; to a CRM like Salesforce. So you can create a single working platform for your client and project management. Additionally, it equips you to configure workflows to suit your needs and create custom rules.

Operations Management: Mavenlink allows users; to robustly collaborate on projects and get a full perspective on every detail. So they can make the right decisions. You can improve execution by creating a scenario for every project and giving your team a blueprint for approaching the task.

Mavenlink Pricing

Mavenlink offers custom pricing options based on your business industry and tool requirements. To get a pricing quote, fill up your niche market, mention the size of your company and the location of headquarters. Once done, Mavenlink’s sales team will reach out to you with the best-customized plan on the provided contact details.

4. Workfront

Workfront allows you to manage global operations and complex tasks, enabling you to deliver measurable outcomes at a rapid pace. It orchestrates and executes work across the enterprise, helping you connect strategies across various checkpoints. Workfront supports different work methodologies, helping your team stay productive with automated workflows and engaged by personalizing the way they work.

Workfront Features

Here are some exclusive features of Workfront:

Flexibility: Workfront is built to help all industries, whether they’re more focused on marketing or the technical aspect. It provides solutions for all businesses by letting users personalize the systems according to their preferences. With Workfront, your teams can avoid burnout and deliver their best work without any degradation in quality.

Integrations: Workfront offers several integrations to help you unify your project management tools in a single platform. Additionally, it ties up with Adobe creative cloud so you can update documents or fulfil tasks from Photoshop or other Adobe powered applications. Workfront’s seamless integrative ability ensures you don’t waste your time switching between systems.

Security: Workfront recognizes that system security is essential for effective project management tools. It uses high-end AES 256-bit encryption to protect data from any mischievous elements and ensure privacy. Additionally, Workfront doesn’t store the customer data on unencrypted devices, making you; completely immune to system hacking.

Work Management: Workfront connects your strategic processes to the delivery and ensures you can perform the right actions at every level. It provides automated workflows and reporting tools that can help you forecast the entire lifecycle of a project. Workfront reduces time spent on repetitive tasks by enabling your teams; to seamlessly collaborate on various issues. You can prioritize projects nearing the deadline date and adopt a goal-oriented approach to your work.

Services and support: Workfront provides guidance and support to your organization so you can sustain your scaling operations. With the on-demand training and consulting services, you can utilize Workfront to suit your organization’s requirements and optimize your personal platform to elevate your success.

Scenario Planner: Workfront’s Scenario Planner allows you; to continuously scheme your business operations and successfully acclimatize to new market conditions. You can create several scenarios for how a project will play out with minimal input and compare them to choose the best route. It helps you become more insightful regarding your projects.

Workfront Pricing

Workfront offers 3 Subscriptions plans with varying pricing options based on your business requirements.

The “Enterprise” plan comes with advanced support plus premium APIs and Integrations. You can request pricing from the sales team.

The “Business” plan allows you to set unlimited reviewers for projects and perform enhanced analytics. You can request pricing from the sales team.

The “Pro” plan provides efficient resource management plus content and review proposal capabilities. You can request pricing from the sales team.

5. Scoro

Scoro eliminates the requirement to use several apps and spreadsheets to manage your work. It stops your team fragmentation by providing a clear understanding of the company’s vision and priorities. Scoro compiles every aspect of your business and avoids chaotic interruptions.

Scoro Features

Here are some exclusive features of Scoro:

Real-time Gantt Charts: With teams workings on dozens of projects, changes in availability and disruptions have a massive influence on the actual timeline of projects. It can result in double bookings or unmet deadlines. With Scoro’s Real-time Gantt charts, you can do high-level planning and process all granular details enabling you to make faster decisions based on team availability. Whenever a plan needs to be adjusted, all scheduled activities are updated automatically according to your team’s actual availability.

Scoro Dashboard: Scoro’s Dashboard allows you to add metrics from the library to filter the results more thoroughly. You can set benchmarks to track progress and ensure your metrics, conversions, charts and actionable items can be accessed deftly. Scoro allows full customization; to let you dictate what details you want to see in your dashboard.

Scoro Planner: Scoro’s Planner endows you with full control over the planning and execution of your team’s tasks. You can organize unplanned tasks or make necessary last-minute changes; to further enhance the project’s implementation. Within the Planner, you can see which employees are overbooked and who has time for more work. Scoro’s Planner automatically splits the longer tasks and assigns them within the next available time slots.

Scoro Purchases: Scoro helps you conveniently manage purchases. So you are always in total command of your costs and supplier relations. With purchase orders, you can track the services or products you’ve booked. Once confirmed and delivered, you can effortlessly manage costs by turning them into payable bills. Scoro enables you to use multiple currencies and easily mark the original purchase order.

Scoro Reports: Scoro provides insanely thorough reports about every minute aspect of your project or business. All calendars and tasks are automatically compiled: into work reports in a nicely summarized and highly detailed form. In addition, you’ll know exactly how every asset of your business is utilized, whether for evaluating past performance or planning ahead. With Scoro Reports, you can view whether there are enough deals in your sales funnel and the revenue margins of your business.

Scoro Pricing

Scoro offers 3 Pre-defined pricing options and 1 Customizable subscription.

The “Essential” plan is priced at $20/user/month and provides detailed work reports and full dashboard capabilities. It requires a minimum of 5 users.

The “Standard” plan is priced at $42/user/month and provides an advanced Gantt chart plus a time tracker. It requires a minimum of 5 users.

The “Pro” plan is priced at $71/user/month and offers a Scoro planner plus a task matrix. It requires a minimum of 5 users.

The “Ultimate” plan’s pricing depends upon your project requirements. It offers single sign-on and unlimited custom fields with WIP reports.

Why Use Project Management Software with Budgeting?

Project management software with budgeting provides a structured approach to managing projects and finances. It allows teams to plan, execute, and monitor projects with precision while staying within budgetary constraints. This ensures that project objectives, financial goals, and timelines are consistently met.

Furthermore, these tools enhance communication and collaboration among project teams. They facilitate the sharing of critical project information, ensure that all team members remain informed about budgetary considerations, and promote a coordinated approach to project and financial excellence. This transparency is vital in an industry where financial control is essential.

In addition to improving operational efficiency, project management software with budgeting capabilities helps organizations maintain financial control and project profitability. It offers features that support budget planning, cost tracking, and financial reporting, reducing the risk of overspending and financial discrepancies.

Moreover, projects with budgets often involve multiple teams, departments, and financial considerations. Project management software provides a centralized platform where teams can collaborate, allocate resources effectively, and ensure that projects align with both financial goals and project objectives.

Why Should Organizations Use Project Management Software with Budgeting?

Organizations across various industries, including construction, IT, and marketing, can benefit significantly from project management software with budgeting tailored to their industry.

In construction, project management software with budgeting aids in managing construction projects, tracking expenses, and ensuring that projects stay within budget. These tools help construction teams allocate resources efficiently, manage subcontractors, and deliver projects on time and within budgetary constraints.

In IT, project management software with budgeting is instrumental in managing software development projects, tracking project costs, and ensuring that software projects are delivered within budgetary limits. These tools provide visibility into project financials, resource allocation, and project profitability.

In marketing, project management software with budgeting assists in managing marketing campaigns, tracking expenses, and optimizing marketing initiatives. It helps marketing teams collaborate, allocate marketing budgets effectively, and measure the return on investment for marketing campaigns.

In summary, project management software with budgeting capabilities is a strategic asset for organizations committed to achieving project success while maintaining financial control. It enhances project management, financial transparency, communication, and collaboration, ultimately leading to cost-effective project outcomes.

Project Management Software with Budgeting, A Summary

In the world of project management, achieving project success within budgetary constraints is paramount. Project management software with budgeting capabilities has emerged as an indispensable asset, empowering teams to execute projects effectively while maintaining financial control.

Among the array of options, Monday stands tall as the premier choice. Its intuitive interface, comprehensive feature set, and adaptability make it the ultimate solution for teams seeking project management with budgeting excellence. If you’re ready to optimize your projects, meet budgetary goals, and achieve unparalleled project success, start with Monday today.

What Project Management Software would you recommend?

In short, It’s Monday.com.

It’s a platform that simplifies communication across teams and helps hit goals faster, with team management software that maximizes productivity and empowers everyone to work smarter together. You can’t go wrong with Monday.com.

“🚀Try Monday.com For Free, It’s my favorite Project Management Software to use and recommend.” -Scott Max

Monday.com is a user-friendly project management platform that offers powerful tools to streamline complex workflows for larger companies, ensuring efficient operations and delivering impressive project outcomes. Monday.com has you covered for your: Team Projects, Service, Sales, CMS, Operations, and Marketing needs.

For more details, read our Monday.com Review.