5 Best Project Management Time Tracking Software

Quick links for the Best Project Management Software

1) Best Overall 🏆


The realm of project management software, offering robust features that solidify collaboration and efficiency.

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2) Easiest To Use🥈


A software that streamlines tasks, offers a workflow builder, AI-powered analytics, and mobile accessibility.

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3) Most Features 🥉


A versatile platform with workflow builder, metric-driven tool, workspace, team wiki, and other integrations..

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So, you are in the market for a project management time tracking software.

Ideal, because in this article we have our compilation list for our top picks, and we compare the features and pricing for you. 

If you just want the best choice, we’ve added that right at the top of the article as this was what is most requested by our customers and what we see the best feedback with. So, that’ll be the “can’t go wrong” option. 

Otherwise, feel free to explore all the options we’ve reviewed on the market to find something that might fit you a little better.

Enjoy the list!

The Best Project Management Time Tracking Software Specifically

Project management time tracking software enhances efficiency, ensures timely project completion, and maximizes productivity. 

Such tools enable managers to monitor task progress, allocate resources effectively, and identify bottlenecks in real-time. 

By visualizing the time spent on each task, teams can optimize work processes, reducing idle hours. 

These software solutions often integrate with other business tools, streamlining operations.

1. Monday

Monday integrates client emails, collects leads with forms, and refines marketing campaigns through scrupulous analysis that greatly enhances your relationship with clients and creates more business opportunities. It’s an easy-to-use platform that simplifies organizational tasks for sales and marketing teams.

Monday Features

Here are some features that make Monday a unique CRM:

  • Software development: Monday provides templates to help your technical team quickly organize tasks, find bugs and improve iterations. You can add indicators to let the team know what you are working on and analyze the resource allocation. Every project has a specific ID that can be used; to track it among other tasks. Clients will automatically be alerted once the error is solved to reduce downtime and keep customers updated.
  • HR structuring: Monday lets users manage recruiting process and track employee progression through its HR tools such as Applicant Tracker, Employee Engagement, Attendance Tracker, Recruitment Tracker, and Vacation Tracker. You can boost the team spirit of your employees by creating specific goals and giving constructive feedback on their work.
  • Inventory Management: Businesses can record product and asset details while setting automation to get regular updates about sales and inquiries. You can create new templates to match the company’s requirements and integrate Monday with other applications to make the tasks easier. Moreover, Monday generates a unique QR code for each product so your clients can coherently buy the inventory.
  • Marketing and Creative attributes: Monday can bridge the gap between creative thinking and marketing strategies by merging them into a single platform. You can create visualizations on campaign effects, share ideas and create personalized operations to make information accessible for employees.
  • Sales operations: Monday offers CRM customization to make the leads attainable and manage all opportunity stages at a single interface. You can see the combined effect of marketing and sales campaigns to make adjustments accordingly. Moreover, businesses can centralize the available data for ease of use and synchronization of operations.
  • IT workspace: You can add educational content for new recruitments to learn skills faster and ensure quality work. Monday lets you set access permissions for tasks and strictly follows security protocols to prevent cyber attacks on your CRM database. You can integrate IT tools and put technical work in order on Monday.

Monday Pricing

Monday CRM offers 4 pricing options depending upon your business size and requirements.

“Individual” plan is free of cost and lets users record work-related activities. 

“Basic” plan is priced at $10/month for a single user and offers 5GB storage along with customer support.

“Standard” plan is worth $14/month for a single user and offers additional collaboration tools. 

“Pro” subscription costs $27/month for an individual and offers chart view along with time tracking.

“Enterprise” plan is made specifically for large businesses and includes quality security features. You can contact support to get a quote on the “Enterprise” package.

2. Timecamp

Timecamp is a free time tracker tool for teams that lets you invite unlimited team members. You can track time using the web, desktop, mobile apps or directly from your favourite project management tools. With Timecamp’s private activity timeline, you can see how long you’ve worked on apps and websites.

Timecamp Features

Here are some exclusive features of Timecamp:

Automated Time Tracking: Timecamp provides advanced automation for time tracking purposes and lets you accurately clock working hours. It offers a One-click time tracker, App integrations, Graphic timesheet and keyword-based tracking to make your tasks convenient. Additionally, it can track the time you spend working on outside channels and show how it’s affecting your team’s productivity.

Productivity Tracking: Timecamp helps you track your daily routine and work activities. So you can gain internal insights into your work ethic and improve your functioning. It offers Website and app usage monitoring, Productivity assistance, Idle time tracking, Private time and optional screenshots to bring full transparency and obtain proof of work.

Timecamp Reports: Timecamp offers insightful reports related to your projects and teams. You can build custom reports on pre-defined parameters to match your personal requirements and easily share them across your team’s channel. Timecamp’s reports can assist you in thoroughly analyzing your work environment and bring urgency to your performance.

Custom Billing Rates: Tinecamp understands that versatility is crucial for every business when it comes to invoicing and billing. With Timecamp’s custom billing features, you can calculate timespan budgets according to the project’s requirements. Additionally, you can convert the data into precise financial reports to calculate revenue generation.

Timesheet Approvals: Timecamp provides smart timesheets that record every granular detail. You can set automatic approvals or reminders and lock the timesheet once the permissions have been granted to ensure data remains untouched. It ensures your team’s productivity is not wasted on dormant tasks, and you serve the qualified prospects with full availability.

Attendance Tracking: Timecamp eliminates the need for punching cards by clocking attendance based on employees’ availability. It offers Leave reporting, Payroll automation, and Overtime Tracking to ensure you fairly compensate for the extra hours spent by team members on high priority projects.

Timecamp Pricing

The “Free” plan comes at no cost and allows you to add unlimited users. You can use time tracking and perform bulk editing within this subscription.

The “Basic” plan is priced at $7/user/month and enables transparency across your business with time rounding and team productivity tracking.

The “Pro” plan is priced at $10/user/month and offers timesheet approvals with enhanced invoicing tools.

The “Enterprise” plan offers a self-hosted server and private cloud implementation. You can contact the sales team to get a pricing quote.

3. Trello

Trello allows your project teams to work together and maintain coordination between all departments within your business organization. It empowers project management by providing; the necessary tools and workflows to keep up with the scaling demands.

Trello centralizes your project details in one collaborative location, making it easier to track, manage and complete multiple tasks.

Trello Features

Here are some exclusive features of Trello:

Multiple Views: Trello offers users the ability to switch between their preferred; views and brings a unique perspective to project management. It enables you swiftly execute your ideas into actions by providing clear visibility into every ongoing task. Trello Board view breakdown the project into multiple steps and updates the Workspace every time a task is near completion.

Dashboard: With the dashboard, you can gain actionable insights into your business processes so you can prevent bottlenecks and maintain efficiency. It allows users to customize key metrics and anticipate a team’s requirements.

Trello Maps: Trello provides inbuilt interactive maps tl track field services and views the locational information pertinent to every project. It’s a valuable feature for businesses that have agents in the field and allows managers to track the latest updates regarding what’s happening in different project sites.

Butler: Trello offers an automation feature named “Butler” that allows you to create no-code integrations, workflows and bots to automate repetitive procedures. You can set pre-defined instructions for every automation and ensure the system quickly updates the relevant members every time a task is completed. You can turn on the suggestion feature, and Trello will identify your repetitive actions to suggest single-click automation that simplify your workload.

Power-ups: With Trello’s featured Power-ups, users can add third-party plugins to enhance the functioning within their Workspace. You can integrate valuable tools like; Jira, Google Drive, Slack and any other relevant sources to access your files and documents within Trello’s unified database.

Template creation and customization: Users can switch between templates to provide their teams with a blueprint for efficient project management. You can access the templates made by other users and create new ones to share with the Trello community. It helps you go digital with your work management and allows customization to the existing templates so they can meet your specific project requirements.

Trello Pricing

Trello offers 4 Pricing options for businesses to use the platform for project management.

The “Free” plan offers unlimited storage along with intrinsic project management tools and is best for teams looking to get acquainted with Trello.

The “Standard” plan offers advanced checklists, along with the basic features included in the “Free” pricing option. It is priced; at $5/user/month upon annual billing.

The “Premium” plan offers a dashboard view to get analytical insights along with the features included in the “Standard” pricing option. It is priced; at $10/user/month upon annual billing.

The “Enterprise” plan allows users to maximize Trello’s functionality and create unlimited workspaces. It is priced; at $17.5/user/month upon annual billing.

4. Wrike

Wrike provides an optimized solution to businesses for project management requirements. Its greatest strength is its scalable platform that grows with your business requirements. With Wrike, you can enable a collaboration platform and maintain 360⁰ visibility into all operations.

Wrike Features

Here are some exclusive features of Wrike:

Reports: Wrike offers quality reporting tools that allow you to analyze your work and stay on top of everything. It provides a high-level overview of all your current projects and enables you to identify bottlenecks and drill down to deeper task levels in order to take timely action. Wrike also provides retrospective information on your completed projects and tasks.

Wrike Calendars: Wrike Calendars helps you; keep track of what you need to work on and when. With Wrike, you can create smart calendars based on your folders or projects and filter them through several criteria. You can also create; a classic calendar and be in full control of its content.

Custom Workflows: Wrike allows you; to create unique workflows and enables your team to work in a way they find most comfortable. You can create custom statuses within each workflow to; get a reflection of what stage your tasks are in. With Wrike, it’s much simpler to report on assignments and specify; who should be an assignee once a project has reached a particular status.

Custom Field creation: For a scaling business, you have to; track all sorts of data. With Wrike, you can create custom fields in your projects and tasks and populate them with the required information. You can design specific fields for the project’s budget, marketing campaigns and sales operations, making financial management a lot easier. Moreover, Wrike automatically runs calculations for the numeric data.

Request Forms: Wrike allows Request form creation for businesses dealing with tickets or requests. It enables you; to effortlessly capture all information from a client. Once done, Wrike automatically triggers a task or project based on the available information. You can predefine this information, like assignees or locations and share it with your colleagues while also making them available externally.

User Groups: You can create user groups within Wrike based on company departments, subteams, office locations or cross-departmental teams. This way, it’s extremely simple to share something with a specific group, and you can remain in touch with every project team.

Wrike Pricing

Wrike offers 5 Pricing options plus 2 Additional subscriptions for marketing and services delivery teams.

The “Free” plan comes at zero cost and offers basic task management capabilities along with a live activity stream. It is best for new users looking to get acquainted with Wrike.

The “Professional” plan is priced at $9.8/user/month and offers interactive Gantt charts plus shareable dashboards.

The “Business” plan is priced at $24.8/user/month and allows users to create custom fields or workflows according to their requirements.

The “Enterprise” and “Pinnacle plans are only available for businesses with 5+ users and offers all features of Wrike.They are suitable for established organizations. You can contact the sales team to get a price quotation.

The additional plans for; marketing and service delivery teams can also be availed: within Wrike. You can customize the subscription and get a price quotation by contacting the sales team.

5. ClickUp

Clickup offers a unique project management platform with customizable features to help users efficiently deal with the workload and stay on time with submissions. ClickUp’s greatest strength is that it helps you create an idiosyncratic hierarchy according to your company’s special requirements.

ClickUp Features

Here are some exclusive features of Clickup:

Notifications: Clickup provides real-time notifications to help you stay up-to-date while working with other teams or collaborators. They are grouped: by task with extra context and are only cleared; when you accomplish the objective. Additionally, you can choose the actions to perform on an issue from your personal notification tab.

Inbox: Any task assigned to you will appear in your inbox. It automatically segments tasks that have started from the ones that are yet to be initiated. Here, you can set alerts for yourself and your team members to get updates for every minute detail.

Favourites and Quickswitch: Clickup allows you; to navigate quickly through crucial projects and tasks by adding them into your favourites. Additionally, you can press “K” and quickly switch to the Favorites section or search for a particular task.

Multitask Toolbar: With the Multitask Toolbar, you can apply changes to several tasks at once by selecting the relevant ones. It saves you the time to individually go through; every issue and identify the problem by automatically notifying you of the ongoing complexities.

Permissions: With Clickup, you can limit the user’s access by setting permissions. It ensures that only the relevant profiles have the ability to change things around in your business and helps you maintain the smooth running of operations.

Slash Commands: Clickup offers keyboard slash commands that enable you to set shortcut keys for task data and formatting. By pressing the “/” button, you can access the task menu space and make new assignments or set deadlines.

Dashboards: With ClickUp’s Dashboards, you can personalize the reporting tools and populate your workspace with extensive reports and valuable charts. It offers great overviews of your ongoing projects so you can fulfil the requirements set by the client and deliver impeccable service.

Clickup Pricing

Clickup offers 5 Pricing options for users to incorporate project management tools into their business.

The “Free Forever” plan comes at absolutely no cost and offers 100MB storage along with collaborative workspaces.

The “Unlimited” plan is priced at $9/user/month and provides unlimited integrations plus Gantt charts.

The “Business” plan is priced at $19/user/month and provides custom exporting plus advanced automation to further revolutionize your business.

The “Business plus” plan is priced at $29/user/month and provides custom subtasks and role creations.

The “Enterprise” plan offers all available features of Clickup. You can contact the sales team to get a quotation for this subscription.

Why use a Project Management Tool at all ?

Using a project management tool streamlines workflows, ensures timely completion of tasks, and fosters team collaboration. It provides a centralized platform for tracking progress, allocating resources, and setting priorities. 

With visual timelines and task assignments, inefficiencies are reduced. It boosts transparency, enhances accountability, and facilitates informed decision-making, making it indispensable for achieving project success and organizational efficiency.

Why opt for Project Management Time Tracking Software ?

Project management is an intricate dance of coordinating tasks, monitoring progress, and ensuring that every piece of the puzzle fits seamlessly. In the midst of this, time tracking emerges as a vital component, not only to gauge the hours expended but also to evaluate project health and profitability.

One of the primary reasons businesses turn to time tracking software within project management tools is to boost efficiency. When team members are aware of the time they spend on individual tasks, they are more likely to be conscious of potential distractions and to focus on priority tasks.

The software gives both the management and employees a clear picture of where time is allocated, thus illuminating areas of inefficiency. With this data, teams can strategize better to optimize their work processes.

For organizations or freelancers that bill clients based on hours worked, a reliable time tracking system is non-negotiable. Not only does it ensure accurate billing, but it also provides a transparent account of the time invested in specific projects or tasks.

Clients appreciate this transparency as it offers a clear understanding of where their investment goes. Moreover, having a detailed record protects both parties in case of disputes, ensuring that billing remains fair and justified.

Time tracking software is not merely about counting hours; it’s about deriving actionable insights from those hours. Managers can assess which tasks take up the most time, identify bottlenecks in workflows, and determine if additional resources or training might be required in certain areas.

With this granular view into task durations, leadership can make informed decisions about project directions, resource allocation, and even future project bids.

Accurate time tracking serves as a database of information for future projects. By evaluating the actual time spent on similar past tasks or projects, teams can make more accurate estimates for future endeavors.

This ensures that timelines are realistic, resources are appropriately allocated, and there’s a higher likelihood of meeting client expectations. In essence, past data paves the way for future project success.

Contrary to the misconception that time tracking might be a surveillance tool, when used correctly, it can be a mechanism for recognizing hard work. Managers can identify team members who consistently put in extra hours or those who efficiently tackle tasks in record time.

Recognizing and rewarding such efforts can significantly boost morale and motivation. It ensures that no effort goes unnoticed, fostering a culture of appreciation and acknowledgment.

Modern project management time tracking software often integrates seamlessly with other business tools, be it billing software, CRM systems, or communication platforms.

This interoperability ensures that data flows smoothly across systems, reducing manual entry and the associated errors, thereby streamlining operations and enhancing overall business efficiency.

Project Management Time Tracking Software, A Summary 

Project Management Time Tracking Software offers a centralized platform to monitor task durations, enhancing efficiency and productivity. 

It ensures transparent billing, facilitates informed decision-making, and aids in accurate future project estimations, making it indispensable for optimized business operations.

Monday excels as a Project Management Time Tracking Software due to its intuitive interface, robust features, real-time collaboration, and comprehensive analytics, making task monitoring and team coordination seamless and efficient for optimal project outcomes.

What Project Management Software would you recommend?

In short, It’s Monday.com.

It’s a platform that simplifies communication across teams and helps hit goals faster, with team management software that maximizes productivity and empowers everyone to work smarter together. You can’t go wrong with Monday.com.

“🚀Try Monday.com For Free, It’s my favorite Project Management Software to use and recommend.” -Scott Max

Monday.com is a user-friendly project management platform that offers powerful tools to streamline complex workflows for larger companies, ensuring efficient operations and delivering impressive project outcomes. Monday.com has you covered for your: Team Projects, Service, Sales, CMS, Operations, and Marketing needs.

For more details, read our Monday.com Review.